Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a construction contract with Travco Construction, Inc., via the City’s IFB process, for the 2024 Main Line Valve Replacements project, CIP #690395-100004, C-2465, in an amount up to $1,956,818.80, and to encumber funds with the Department of Public Service for prevailing wage services in an amount up to $2,000.00, for a total expenditure of $1,958,818.80.
This project is needed to replace broken valves in the distribution system. The replacement valves will improve fire flows and water quality throughout the system by eliminating these artificial dead-ends. The replacement valves will also allow for speedier emergency responses and minimize the size of shuts needed for system maintenance.
The Community Planning Area is 99 - Citywide
TIMELINE: All work shall be complete within 730 calendar days of the Notice to Proceed. The City anticipates issuing a Notice to proceed on or about November 2024.
ESTIMATED COST OF PROJECT: The bid amount and proposed award amount is $1,956,818.80, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. No contract modifications are anticipated at this time; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract $1,956,818.80
Future Anticipated Needs $ 0.00
CONTRACT TOTAL $1,956,818.80
Prevailing Wage Charge $ 2,000.00
$1,958,818.80
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The Division of Water is responsible for maintaining the water distribution system. This project will allow for broken valves to be replaced, thus improving the system by improving fire flows and water quality.
There are no anticipated public meetings to be held during this project. The Division of Water will be responsible for coordinating with stakeholders.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bid Express websites from 7/15/2024 through 8/14/2024. Two bids were received:
Name Bid Amount______City/State Status
Travco Construction, Inc. $1,956,818.80 Columbus, OH MAJ
Complete General Construction Company $3,427,655.00 Columbus, OH MAJ
Travco Construction, Inc.’s bid was deemed the lowest, best, most responsive bid. Travco Construction, Inc.’s certification was in good standing at the time of the bid award.
4. CONTRACT COMPLIANCE INFORMATION
Travco Construction, Inc.’s contract compliance number is CC009944 and expires 9/3/26.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against General Temperature Control Inc.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). After ODI’s review of the Utilization Plan and other related information the contractor submitted with their bid response, ODI has approved an MBE/WBE Program goal of 7.42% for this contract.
A part of their proposal, Travco Construction, Inc. has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Decker Construction Company Columbus, Ohio MAJ
CLB Trucking, Inc. Westerville, Ohio MBE
The certification of the above companies was in good standing at the time the bid was awarded.
6. PRE-QUALIFICATION STATUS
Travco Construction, Inc. and all subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
7. FISCAL IMPACT
Funding for the construction contract will be obtained through the Ohio Water Development Authority Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0652-2024, passed by Council on 3/25/24. This loan is expected to be approved at the December Board meeting. This ordinance is contingent upon the OWDA Board approving the loan application. Funds will need to be appropriated in the Water - Fresh Water Market Rate Fund, Fund 6014.
The Ohio Water Development Authority (OWDA) Direct Loan Program is a reimbursement program. Purchase orders will need to be established to Travco Construction, Inc. for these contracts. Public Utilities will need to pay invoices directly to Travco Construction, Inc. and then submit reimbursement requests based upon these paid invoices to OWDA for OWDA to reimburse Public Utilities.
Funding for the prevailing wage services provided by the Department of Public Service is available and appropriated in the Water Bond Fund, Fund 6006. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a construction contract with Travco Construction, Inc., for the 2024 Main Line Valve Replacements project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize the appropriation of funds in the Water - Fresh Water Market Rate Program Fund; to authorize the transfer of cash and appropriation within the Water Bond Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan to finance the contract; and to authorize the expenditure of up to $1,958,818.80 from the Water - Fresh Water Market Rate Program Fund and the Water Bond Fund to pay for the project. ($1,958,818.80)
Body
WHEREAS, the Department of Public Utilities is engaged in the 2024 Main Line Valve Replacements project; and
WHEREAS, two bids for the 2024 Main Line Valve Replacements project were received and opened on 8/14/24; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a construction services contract with Travco Construction, Inc. for the 2024 Main Line Valve Replacements project; and
WHEREAS, the 2024 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to appropriate and expend funds from the Water - Fresh Water Market Rate Program Fund, Fund 6014, to pay for the construction of this project; and,
WHEREAS, this ordinance is contingent upon the Ohio Water Development Authority approving a loan for this contract; and
WHEREAS, it is necessary to transfer and expend funds within the Water Bond Fund to provide for payment of prevailing wage services associated with said project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6014 / 690395-100004 / 2024 Main Line Valve Replacements (OWDA Direct Loan) / $0.00 / $1,956,819.00 / $1,956,819.00 (To match loan amount)
6006 / 690006-100004 / Misc. Erosion Control - Hoover (Sunbury Rd) (Voted Water Carryover) / $85,341.00 / $83,341.00 / ($2,000.00)
6006 / 690395-100004 / 2024 Main Line Valve Replacements (Voted Water Carryover) / $0.00 / $2,000.00 / $2,000.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2024, the sum of $1,956,818.80 is appropriated in the Water - Fresh Water Market Rate Program Fund, Fund 6014, per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $2,000.00 or so much thereof as may be needed, is hereby authorized within the Water Bond Fund, Fund 6006, per the accounting codes in the attachment to this ordinance.
SECTION 4. This ordinance is contingent upon the Ohio Water Development Authority approving a loan for this contract.
SECTION 5. That the Director of Public Utilities is hereby authorized to enter into a construction services contract for the 2024 Main Line Valve Replacements project with Travco Construction, Inc., 5506 Harrisburg Pike, Grove City, Ohio 43123, in an amount up to $1,956,818.80, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities; and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $2,000.00 for them.
SECTION 6. That the expenditure of $1,958,818.80, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.