Explanation
1. BACKGROUND: The Purchasing Office has established Universal Term Contracts for water meters and appurtenances with the companies listed below. These contracts will expire March 31, 2012. The Division of Power & Water would like to establish Blanket Purchase Orders, based on these contracts, to purchase water meters and appurtenances in the amount of $348,550.00. These items are needed for new customer installations and maintenance of existing meters.
Vendor UTC # C.C. No. Expires MBE/FBE
Badger Meter, Inc. FL004786 39-0143280 1/14/13 MAJ
Ferguson Enterprises FL004785 54-1211771 8/24/12 MAJ
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Badger Meter Inc. or Ferguson Enterprises, Inc.
2. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund and the Water Super Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as the currently supply of water meters is in low supply and said equipment will be needed before second quarter 2012.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with Badger Meter Inc. and Ferguson Enterprises, Inc. for the purchase of water meters and appurtenances, based on established Universal Term Contracts, for the Division of Power and Water, to authorize transfers within the Water Build America Bonds Fund and the Water Super Build America Bonds Fund; to authorize expenditures up to $348,550.00 within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund; to amend the 2011 Capital Improvements Budget; and declare an emergency. ($348,550.00)
Body
WHEREAS, the Division of Power and Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with Badger Meter Inc. and Ferguson Enterprises, Inc.; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund and the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, an emergency exist in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to authorize the Finance and Management Director to establish Blanket Purchase Orders for water meters and appurtenances with Badger Meter Inc. and Ferguson Enterprises, Inc., in an emergency manner as the currently supply of water meters is in low supply and said equipment will be needed before second quarter 2012, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Orders for water meters and appurtenances from established Universal Term Contracts with Badger Meter Inc. and Ferguson Enterprises, Inc., in a total amount of $348,550.00, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Build America Bonds Fund
Fund No.: 609
Dept. /Div. No.: 60-09
OL3: 6670
Project No. Project Name OCA Amount
609999-100000 (carryover) Unallocated Balance 609999 $87,300.97
SECTION 3. That the City Auditor is hereby authorized to transfer $88,593.01 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 609999-100000 (carryover) | Unallocated Balance | 609999 | -$87,300.97
609 | 690236-100033 (carryover) | Fire Hydrant Repl. | 623633 | -$1,292.04
609 | 690394-100000 (carryover) | Water Meter Renewal | 609394 | +$88,593.01
SECTION 4. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Super Build America Bonds Fund
Fund No.: 610
Dept. /Div. No.: 60-09
OL3: 6670
Project No. Project Name OCA Amount
610999-100000 (carryover) Unallocated Balance 610999 $9,956.99
SECTION 5. That the City Auditor is hereby authorized to transfer $9,956.99 within the Division of Power and Water, Dept/Div. No. 60-09, Water Super Build America Bonds Fund, Fund No. 610, Object Level One 06, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
610 | 610999-100000 (carryover) | Unallocated Balance | 610999 | -$9,956.99
610 | 690394-100000 (carryover) | Water Meters | 610394 | +$9,956.99
SECTION 6. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 609999-100000 (carryover) | Unallocated Balance | $0 | $87,301 | +$87,301
(establish authority for cash)
609 | 609999-100000 (carryover) | Unallocated Balance | $87,301 | $0 | -$87,301
609 | 690236-100033 (carryover) | Fire Hydrant Repl. | $623,975 | $625,268 | +$1,293
(establish authority for cash)
609 | 690236-100033 (carryover) | Fire Hydrant Repl. | $625,268 | $623,975 | -$1,293
609 | 690394-100000 (carryover) | Water Meter Renewal | $300,000 | $388,594 | +$88,594
610 | 610999-100000 (carryover) | Unallocated Balance | $0 | $9,957 | +$9,957
(establish authority for cash)
610 | 610999-100000 (carryover) | Unallocated Balance | $9,957 | $0 | -$9,957
610 | 690394-100000 (carryover) | Water Meters | $440,601 | $450,558 | +$9,957
SECTION 7. That the expenditure of $250,000.00 is hereby authorized for water meters and appurtenances within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA Code 606394, as designated below:
Vendor Name Amount UTC No.
Badger Meter, Inc. $ 22,100.00 FL004786
Ferguson Enterprises, Inc. $227,900.00 FL004785
SECTION 8. That the expenditure of $88,593.01 is hereby authorized for water meters and appurtenances within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA Code 609394, as designated below:
Vendor Name Amount UTC No.
Ferguson Enterprises, Inc. $88,593.01 FL004785
SECTION 9. That the expenditure of $9,956.99 is hereby authorized for water meters and appurtenances within the Water Super Build America Bonds Fund, Fund No. 610, Division 60-09, Project No. 690394-100000 (carryover), Object Level Three 6670, OCA Code 610394, as designated below:
Vendor Name Amount UTC No.
Ferguson Enterprises, Inc. $9,956.99 FL004785
SECTION 10. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 11. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.