Explanation
BACKGROUND: This ordinance authorizes a planned modification and a one-year extension of Contract EL007496 with Evans, Mechwart, Hambleton & Tilton Inc. (EMH&T) to provide Geographic Information System (GIS) data conversion services for the Department of Public Utilities. The existing contract provides for two one-year extensions.
Amount of additional funds to be expended: $95,682.56 (Original Contract: $240,000)
Reasons additional goods/services could not be foreseen: As this contract was being executed, technology to retrieve impervious surface areas changed. The enhanced technology will save time and ease of use to acquire data needed for billing of storm water services. The department wishes to utilize this improved technology, thereby making this modification necessary.
Reasons other procurement processes are not used: The Department of Public Utilities wishes to incorporate the advanced technology into the scope of services. Since the technology used is a fundamental part of the project, it is not feasible to bid it separately.
How cost of modification was determined: The cost was presented from EMH&T for different methodology of acquiring the data needed, saving time and creating an easier method to collect the data.
Contract Compliance Number: 310685594 (MAJ), Expires: 11/2/09
FISCAL IMPACT: There is sufficient budget authority in the Storm Sewer Operating Fund for this expenditure. $240,000 was encumbered in 2007 for this service.
Title
To authorize the Director of Public Utilities to enter into a planned modification of an existing contract with Evans, Mechwart, Hambleton & Tilton, Inc. to provide Geographic Information System (GIS) data conversion services for the Department of Public Utilities, and to authorize the expenditure of $95,682.56 from the Storm Sewer Operating Fund. ($95,682.56)
Body
WHEREAS, the Department of Public Utilities requires professional services to perform conversion of a custom AutoDesk CAD system used for Impervious Surface Area Assessment (Stormwater) to an ESRI ArcGIS solution including conversion of records, training and support; and
WHEREAS, Contract Number EL007496 , with Evans, Mechwart, Hambleton & Tilton, Inc. was executed December 11, 2007 as authorized by Ordinance Number 1409-2007, passed October 22,2007, for Geographic Information System (GIS) data conversion services for the Department of Public Utilities; and
WHEREAS, the Department of Public Utilities wishes to modify the existing contract to incorporate a different methodology of acquiring data needed, thus saving time and creating an easier method to collect the data necessary; and
WHEREAS, it is necessary to modify, extend and increase the existing contract to provide funding for advanced technology that was not available at the time of the original proposal; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a planned modification and extend for one year Contract Number EL007496 with Evans, Mechwart, Hambleton & Tilton, Inc., in the amount of $95,682.56, for providing Geographic Information System (GIS) data conversion services for the Stormwater Division.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $95,682.56, or so much thereof as may be needed, is hereby authorized from the Storm Sewer Operating Fund 675, OCA 675002, Object Level One 03, Object Level Three 3347.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.