Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company for the renovation of the Central Safety Building 9th floor louver wall at 120 Marconi Boulevard. The repair is necessary due to insufficient support to the southwest louver wall on the 9th floor of the Central Safety Building. The existing louver supports have been weakened by the movement of the louver due to years of wind pressure. Renovation of the connection points of the louver is required to eliminate any safety concern. Structural steel will be utilized to secure the existing louver to the existing structural elements of the building to inhibit any further movement. This renovation will enhance the overall structural integrity and will provide longevity of the structure.
Formal bids were solicited and two companies submitted a bid on May 10, 2013 as follows (0 FBE, 0 MBE):
The Righter Company $40,950.00
Berglund Construction $96,820.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, The Righter Company.
Emergency action is requested to meet the operational needs of the Division of Police as quickly as possible, thereby eliminating potential safety hazards to City employees and users of the facility.
The Righter Company Contract Compliance No. 31-0889208, expiration date January 7, 2015.
Fiscal Impact: This ordinance authorizes an expenditure of $40,950.00 from the Safety Voted Bond Fund to enter into contract with The Righter Company to repair the southwest louver wall on the 9th floor of the Central Safety Building. Sufficient funding is available in the Safety Voted Bond Fund for this expenditure. Funds will be transferred within the Safety Voted Bond Fund to pay for this renovation. There is no impact on the General Fund due to this ordinance.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with The Righter Company for the renovation of the Central Safety Building 9th floor louver wall; to authorize the expenditure of $40,950.00 from the Safety Voted Bond Fund; and to declare an emergency. ($40,950.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, it is necessary to enter into a contract with The Righter Company for the renovation of the Central Safety Building 9th floor louver wall; and
WHEREAS, formal bids were solicited and two companies submitted bids; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to enter into a contract with The Righter Company for the renovation of the Central Safety Building 9th floor louver wall, to meet the operational needs of the Division of Police as quickly as possible, thereby eliminating potential safety hazards to City employees and users of the facility, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
FUND 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Surveillance Cameras 310003-100000 (Voted Carryover) $1,075,937|$1,034,987| ($40,950)
Police Facility Renovation 330021-100000 (Voted Carryover) $155,467|$196,417| $40,950
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund:
FROM:
Dept./Div.: 30-01| Fund: 701|Project Number 310003-100000|Project Name - Surveillance Cameras|OCA Code: 701003|OL3: 6620|Amount $40,950.00
TO:
Dept./Div.: 30-03| Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation|OCA Code: 713321|OL3: 6620|Amount $40,950.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with the with The Righter Company for the renovation of the Central Safety Building 9th floor louver wall at 120 Marconi Boulevard.
SECTION 4. That the expenditure of $40,950.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1:06
Object Level 3: 6620
Amount: $40,950.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.