Explanation
BACKGROND: This ordinance authorizes the Finance and Management Director to establish blanket purchase orders for various HVAC/boiler equipment parts and supplies for the Facilities Management Division without the use of the competitive bidding process. The items to be purchased are various maintenance, repair and operations parts and supplies. Blanket agreements provide the ability to quickly secure these repair and maintenance parts and supplies from reliable vendors.
This ordinance also waives the competitive bidding process of the Columbus City Codes. Given the diversity of the HVAC/boiler equipment, it is not possible to fully anticipate all parts and supplies necessary to make repairs. Each manufacturer offers specific parts and supplies, making it difficult to alternate parts from one system to another. This determination was made after extensive consultation with the assigned Purchaser of this commodity code.
Emergency action is requested to ensure an uninterrupted supply of HVAC/boiler equipment parts and supplies to maintain various City buildings.
Fiscal Impact: This ordinance authorizes the expenditure of $7,500.00. These funds are available in the Facilities Management General Fund budget.
Title
To authorize the Finance and Management Director to establish blanket purchase orders for various HVAC/boiler equipment parts, and supplies for the Facilities Management Division; to authorize an expenditure of $7,500.00 from the General Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($7,500.00)
Body
WHEREAS, the purchase of various HVAC/boiler equipment parts and supplies cannot reasonably be anticipated for all HVAC/boiler equipment maintained by the Facilities Management Division; and
WHEREAS, it is in the best interest of the City of Columbus to waive the competitive bidding requirements for the purchase of various HVAC/boiler equipment parts and supplies; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to arrange for the purchase of various HVAC/boiler equipment parts and supplies to maintain an uninterrupted supply ensuring the HVAC/boiler equipment is maintained, thereby preserving the public health, peace, property, safety, and welfare, now therefore:
BE IT ORDAINDED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to establish blanket purchase orders for HVAC/boiler equipment parts and supplies without benefit of formal competitive bidding provided the Facilities Management Administrator first authorizes the purchase via the issue of Facilities Division purchase orders and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance.
SECTION 2. The vendors and amounts for various HVAC/boiler equipment parts and supplies authorized by SECTION 1 of this ordinance will be certified from the Auditor's Certificate as follows:
Vendor Contract Compliance No. Expires OL3
GD Supply, Inc. 31-1114455 07/29/11 2245
Columbus Climate Control 20-3208425 11/25/10 2245
Kelly and Askew 31-1588931 10/14/10 2245
SECTION 3. That the expenditure of $7,500.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450040
Object Level 1: 02
Object Level 3: 2245
Amount: $7,500.00
SECTION 4. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the City of Columbus that the bidding requirements be and hereby are waived for the action authorized in SECTION 1.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.