Explanation
This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Roofing by Insulation Unlimited, Inc., in the amount of $76,650.00 for the renovation of the roof at 220 Greenlawn Avenue. This building houses the Support Services Division of the Public Safety Department. The renovation will consist of the replacement of the current roof with a polyurethane silicone roofing system. The current roof is in a state of serious disrepair. The contractor has sixty days upon notification of the award of the contract to complete the project. The roof will include a 10-year workmanship and material guarantee.
Formal proposals were solicited on May 10, 2004 and two firms submitted proposals on May 25, 2004 as follows (0 MBE, 0 FBE):
Roofing by Insulation Unlimited, Inc. $76,650.00
Urethane of Kentuckiana, Inc. $78,009.00
The Facilities Management Division recommends the bid award to the most responsive and responsible bidder, Roofing by Insulation Unlimited, Inc.
This ordinance also authorizes the transfer of $63,202.12 from the Police Facilities Project to the Facility Renovation Project for the renovation of the roof at 220 Greenlawn Avenue.
Emergency action is requested so that the contractor will be able to complete this project during good weather.
Fiscal Impact: The Facilities Management Division did not provide funding for this roof replacement in the 2004 Capital Improvements Budget. However, due to lower than anticipate bids for several other roof projects (Alum Creek Administration office and Marion Road Roof Renovation) that were funded and available cash from Police Facilities renovation projects that are now complete or permanently suspended, there are sufficient funds to complete this repair at Greenlawn Avenue. This ordinance authorizes an expenditure of $76,650.00. Contract Compliance Number is 31-1797672, Expiration Date 10/10/2004
Title
To authorize the City Auditor to transfer funds between projects in the Facilities Management Capital Improvement Fund, to authorize the Public Service Director to enter into contract for the Facilities Management Division with Roofing by Insulation Unlimited, Inc., for renovation of the roof at 220 Greenlawn Avenue, to authorize the expenditure of $76,650.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($76,650.00)
Body
WHEREAS, the roof at 220 Greenlawn Avenue is in disrepair and in need of replacement, and
WHEREAS, it is necessary to transfer funds in order to renovate the roof at 220 Greenlawn Avenue, and
WHEREAS, the Facilities Management Division formally advertised and accepted bids for the replacement of the roof at 220 Greenlawn Avenue, and
WHEREAS, the Facilities Management Division recommends Roofing by Insulation Unlimited, Inc. as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Roofing for Insulation Unlimited, Inc., to replace the roof of the Support Services Division of the Public Safety Department located at 220 Greenlawn Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer funds within the Facilities Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 59-07|Fund: 733|Project Number 570040|Project Name - Police Facilities|Amount $63,202.12
TO:
Dept/Div: 59-07|Fund: 733|Project Number 570030|Project Name - Facility Renovation|Amount $63,202.12
SECTION 2. That the Public Service Director is hereby authorized to enter into contract with Roofing by Insulation Unlimited, Inc. for the renovation of the roof at 220 Greenlawn Avenue.
SECTION 3. That the expenditure of $76,650.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643438
Object Level 1: 06
Object Level 3: 6601
Amount: $76,650.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.