Explanation
This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Fleet Management Division with AA Programmed Janitorial & Building Maintenance, Inc. for annual janitorial/custodial services at the Fleet Management facility located at 4211 Groves Road.
Formal bids were solicited and six companies submitted bids and these bids were opened on April 4, 2014 as follows:
AA Programmed Janitorial & Building Maintenance, Inc. $23,938.00
Keswick Enterprises, Inc. dba Corvus Janitorial Systems $28,672.00
Total Care Cleaning Services dba Coverall Health Based Cleaning $29,945.50
Cleanup Committee $32,368.00
Dove Building Services $37,356.00
K&M Kleening Services, Inc. $46,005.15
The Fleet Management Division recommends that the bid award be made to the most responsive and responsible bidder, AA Programmed Janitorial & Building Maintenance, Inc. The term of this contract shall be June 1, 2014 to May 31, 2015. The contractor pays responsible wage and health insurance benefits as required by Columbus City Codes.
Emergency action is requested to allow for janitorial services to continue without interruption at the Fleet Maintenance Facility.
Fiscal Impact: The Fleet Management Division budgeted $35,000.00 for janitorial services in 2014. The cost of this contract is $23,938.00.
AA Programmed Janitorial & Building Maintenance, Inc., Contract Compliance #:31-1190027; Expiration Date: 12/14/2014.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with AA Programmed Janitorial & Building Maintenance, Inc. for janitorial services at the Fleet Management facility located at 4211 Groves Road; to authorize the expenditure of $23,938.00 from the Fleet Management Fund; and to declare an emergency. ($23,938.00)
Body
WHEREAS, it is necessary to contract for annual janitorial/custodial services at the Fleet Management facility located at 4211 Groves Road; and
WHEREAS, the Fleet Management Division formally bid for said services; and
WHEREAS, it is the recommendation of the Fleet Management Division to award the contract to the most responsive and responsible bidder, AA Programmed Janitorial & Building Maintenance, Inc.; and
WHEREAS, an emergency exists in the usual, daily operations of the Fleet Management Division in that it is immediately necessary to enter into contract for janitorial services for the Fleet Management facility located at 4211 Groves Road so services continue without interruption, all for the preservation of public peace, property, health, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with AA Programmed Janitorial & Building Maintenance, Inc. for janitorial services at the Fleet Management facility located at 4211 Groves Road for the period June 1, 2014 to May 31, 2015.
SECTION 2. That the expenditure of $23,938.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
OCA Code: 451206
Object Level 1:03
Object Level 3:3396
Amount: $23,938.00
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.