Explanation
BACKGROUND: For the option to purchase Turbidity Analyzers and Controllers for the Public Utilities Department, Power and Water Division. The term of the proposed option contract would be for a period of two (2) years from the date of execution by the City to and including August 31, 2008. The contract has a one year extension option subject to mutual agreement. The Purchasing Office opened formal bids on November 2, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002214). Eleven (11) bids were solicited (MAJ: 9, FBE:2, ); Three (3) bids were received (MAJ: 3).
The Purchasing Office is recommending award of one contract to the responsive, responsible and best bidder:
Hach Company MAJ, CC# 420704420 Expires 3/14/08, Award Item 1.
Total Estimated Annual Expenditure: $25,592.00
This Company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Turbidity Analyzers and Controllers/UTC with Hach Company and to authorize the expenditure of one dollar to establish the contract from the Purchasing/UTC Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids that opened on November 2, 2006 and Three (3) companies responded with quotes with Hach Company meeting the bid requirements and offering the lowest prices, and
WHEREAS, the Public Utilities Department, Power and Water Division recommended award to the lowest, responsive, responsible and best bid and the Purchasing Office agrees, and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Turbidity Analyzers and Controllers are supplied without interruption to maintain the water treatment control system at the Morse Road Water Plant, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Turbidity Analyzers and Controllers, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase of Turbidity Analyzers and Controllers in accordance with Solicitation SA002214 as follows:
Hach Company, Item 1., Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing UTC Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.