Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and extend an existing contract (EL006387, originally legislated and approved on July 24, 2006,) with Accela, Inc. for an additional one (1) year term, January 1, 2011 through December 31, 2011, to complete work and deliverables for the purpose of enhancing and updating the existing computer system (Phase II of Accela project). Accela, Inc., the owner of the programming code embedded within the software application utilized by the City of Columbus; consist of finalizing the Memorandum of Understanding (MOU) reports and implementation of the Accela Citizen Access Payment Engine. The MOU reports are designed to provide the local building industry the status of application intake and processing time frames, while the Payment Engine will allow the general public to apply for certain types of permits on-line and also to schedule inspections. Without increasing total funding, this contract modification will extend the term period to complete work and deliverables in progress under Phase II, with Accela Inc. and allow any remaining funds from purchase order EL006387 (authorized via Ord. No. 1323-2006; passed 7/24/06) and previous modification purchase orders EL007472 and EL009352, to be expended as mutually agreed by both the City of Columbus and Accela, Inc, with all other terms and conditions remaining the same. As of October 5, 2010 the remain funds on EL006387, $2,362.64; EL007472, $183,490.36; and EL009352 had $48,536.00.
Previous passed ordinances authorized the Director of the Department of Technology to modify a contract on behalf of the Department of Building and Zoning Services and Neighborhood Services. In addition, ordinance 0455-2010 created a new department of Building and Zoning Services with the objective of delivering better customer service to the building industry. However, passage of ordinance #0359-2009 (passed April 6, 2009), and ordinance #0313-2009 (passed October 19, 2009), authorized the consolidation of Neighborhood Services into Building Services, along with transfer of funding, thus no longer the need for naming two separate Divisions.
The original contract was legislated and approved through Ordinance 1323-2006, passed by City Council on July 24, 2006, and modified through EL007472 in 2007 and EL009352 in 2009, in accordance with terms and conditions established with Accela, Inc. that provided language that allows the Department of Technology to modify and extend the contract.
FISCAL IMPACT: There is no fiscal impact associated with this legislation to extend the term period for an additional one (1) year term, January 1, 2011 through December 31, 2011.
CONTRACT COMPLIANCE:
Accela Inc., 942767678 Expiration Date: 3/5/2011
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and extend an existing agreement, with Accela, Inc. to continue with Phase II upgrades and enhancements to a computer system utilized by the City of Columbus. ($0.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to modify and extend an existing agreement (EL006387) with Accela, Inc. to continue with Phase II deliverables and services for an additional one (1) year term, January 1, 2011 through December 31, 2011; and to spend any remaining funds associated with purchase orders EL006387, EL007472 and EL009352 with all other terms and conditions remaining the same; in accordance with the terms and conditions established in the original agreement with Accela, Inc. and the City of Columbus, and
WHEREAS, this ordinance is needed to continue the provisions for services between the City of Columbus and Accela, Inc. to allow for the continuation of enhancing and updating the existing computer system via Phase II, (consisting of hardware and software) utilized by the City, and
WHEREAS, The Director of the Department of Technology, on behalf of the Department of Building and Zoning Services has a need to modify the existing contract with Accela, Inc. to extend the coverage period for an additional one (1) year term, January 1, 2011 through December 31, 2011; and to spend any remaining funds associated with purchase orders EL006387, EL007472 and EL009352, with all other terms and conditions remaining the same to support the daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, is hereby authorized to modify the existing contract with Accela, Inc. to extend it for an additional one (1) year term from January 1, 2011 through December 31, 2011; and to utilize any remaining funds associated with purchase orders EL006387, EL007472 and EL009352 within this extended period, with all other terms and conditions remaining the same.
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.