Explanation
This ordinance is to authorize and direct the Finance Director to modify a purchase order (PP001006) with Affordable Choice Electric whose original amount was $19,998.00. The informal bid for electrical services closed on 1/16/2004 through the Purchasing Office on SO015003. The three respondants to this bid were MidCity Electric, R.L. Reisinger and Affordable Choice with Affordable Choice being awarded the agreement on the basis of being the lowest, most reponsive, responsible and best bidder. This agreement expires on 2/28/05 and contains two one-year options to renew.
Due to unanticipated electrical needs at the data center as a result of the Windows 2003 server migration, electrical services performed by Affordable Choice Electric exceeded the amount of the current document by $4,384.42 for which the vendor needs to be made whole. As a result of the aforementioned expenses, the Department of Technology will need an additional $5,000.00 to cover for normal electrical repair services through January 31, 2005.
Fiscal Impact: This unbudgeted expense will be absorbed within the 2004 internal service fund for the Information Services Division within the Department of Technology.
Emergency action is being requested to allow for the financial transactions to be posted in the city's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Contract Compliance: 31-1461454 Expires: 4/28/06
Title
To authorize and direct the Finance Director to modify a purchase order with Affordable Choice Electric to pay for electrical services performed; to expend $9,384.42 from the Department of Technology's internal service fund; and to declare an emergency. ($9,384.42)
Body
WHEREAS, electrical services were performed by Affordable Choice Electric which exceeded the current purchase order; and,
WHEREAS, the Department of Technology has a moral obligation to pay for said services; and,
WHEREAS, this unbudgeted expense will be absorbed within the 2004 internal services budget for the Department of Technology, Information Services Division; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to modify the contract with Affordable Choice Electric for electrical services performed, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to modify a purchase order with Affordable Choice Electric for electrical services performed.
Section 2. That $9,384.42 or so much as may be necessary be expended from the 2004 internal services fund within the Department of Technology, Information Services, 4702, fund 514, subfund 001, OCA 286039, Object level one 03, Object level three code 3370.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.