Explanation
BACKGROUND: For the option to purchase Protective Footwear for employees of various City agencies. The term of the proposed option contract (UTC) would be two (2) years. Contract is through November 30, 2008. The Purchasing Office opened formal bids on September 21, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 ( SA002152 CGW) Six (MAJ:6, MBE:0, FBE:0) bids were solicited; Three (3) (MAJ:3) bids were received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidders:
Safety Solution, MAJ, CC#310808325 (Expires 7-6-2007), $175,000.00
Total Estimated Annual Expenditure: $175,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Various City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a UTC contract for the option to purchase Protective Footwear with Safety Solutions, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 21, 2006 and selected the lowest, responsive, responsible and best bids. Three (3) bids were received, Safety Solution, Iron Age Corporation, and Lehigh Safety Shoe Company, LLC. Iron Age Corporation and Lehigh Safety Shoe Company, LLC were deemed non-responsive to section 3.2.1 of the specifications which requires the supplier to have a place of business suitable for the fitting and pick-up of protective footwear and supplies. The facility shall be within a 15-mile radius of the intersection at High Street and Broad Street; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, this protective footwear is used as safety protection for City employees, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the various City agencies in that it is immediately necessary to enter into a contract(s) for an option to purchase protective footwear, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Protective Footwear in accordance with Solicitation No. SA002152 CGW as follows:
Safety Solutions, Inc. All Items: Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing UTC Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.