Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with KNS Services, Inc. for supplying and installing camera operating system upgrades at most facilities that currently have cameras. These locations include Raymond Memorial Golf Course, 1533 Alum Industrial Drive, Hard Road Maintenance Facility, Golden Hobby Shop, Cultural Arts Center, Aquatic Center and the following Recreation Centers: Beatty, Douglas, Sawyer, Schiller, Carriage Place, Lazelle Woods, Tuttle, Woodward Park, Barnett, Brentnell, Far East, Fedderson, Howard, Linden, Whetstone, Adams, Dodge, Gillie, Holton, Milo Grogan, Westgate, Barack, Blackburn, Indian Mound, Marion Franklin, Martin Janis and Thompson.
The Department began installing cameras in 2008 through a contract with Bosch, which was chosen by a committee comprised of several departments inclduing Recreation and Parks, Technology and Facilities. The technolgoy being used by City Security has changed to Genetic and we must upgrade our systems in order for the two systems to property communciate. Specifically, this project will remove the outdated Bosch DVR’s and replace them with the Genetic servers that will improve operations and have a longer useful life.
The costs for this project will be $147,396.00 with a contingency of $7,604.00 for a total of $155,000.00.
The Department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with KNS Services, Inc. as they are currently under contract with City Security for their upgrades and maintenance on the systems they over see as well as hold the Genetic license with the City.
Principal Parties:
KNS Services, Inc.
8450 Rausch Drive, Plain City, OH 43064
Angela Lewis 614.733.3880
CC# 311460220
Exp Date: 1/17/16
Columbus Employees: 10+
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the security systems can be upgraded to work with the current City system.
Fiscal Impact: $155,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with KNS Services for security system upgrades; to waive the competitive bidding provisions of Chapter 329 of the City Code; to authorize the expenditure of $147,396.00 with a contingency of $7,604.00 for a total of $155,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($155,000.00).
Body
WHEREAS, it is necessary for the Director of Recreation and Parks Department to enter into contract with with KNS Services, Inc. for security system upgrades; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code Chapter 329 in order to enter into a contract with KNS Services, Inc. as they are currently under contract with City Security for their upgrades and maintenance on the systems they over see as well as hold the Genetic license with the City; and
WHEREAS, it is necessary for the Director of Recreation and Parks to authorize the expenditure of $147,396.00 with a contingency of $7,604.00 for a total of $155,000.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into said contract with KNS Services, Inc. so that the work can start in January so the security systems can be upgraded to work with the current City system, thereby preserving the public health, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with KNS Services, Inc. for security system upgradesfor the Recreation and Parks Department.
SECTION 2. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the expediture of $155,000.00 is hereby atuhorized from the Recreation and Parks Voted Bond Fund.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. For the purpose stated in Section 1, the expenditure of $155,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510716-100001 (Security Enhancements) 721601 6621 $155,000.00
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.