Explanation
Background: This legislation authorizes the City to enter into a contract in an amount up to $50,000.00 for the Bridge Cleaning and Sealing 2008 project and to pay construction inspection costs up to $5,000.00. The bridge cleaning and sealing program is a yearly contract to clean and seal every bridge, sidewalk, and parapet for which the City has maintenance responsibilities on a four or five year cycle. Locations are identified on an as needed basis. The estimated Notice to Proceed date is November 15, 2007. This project has been given 365 days to complete the construction. The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. 5 bidders/suppliers were solicited ( 4 majority, 1 minority) and 3 bids were received (2 majority, 1 minority) and tabulated on September 17, 2007 as follows:
|
Contract Sweepers |
$39,713.68 |
|
Boone Concrete |
$52,930.00 |
|
McDaniels Construction* |
$62,037.04 |
*minority bidders
Award is to be made to Contract Sweepers, C.C. #31-0780604, expiring 5/25/08, as the lowest, best, most responsive and most responsible bidder.
The bid was issued on a unit cost basis thereby allowing the City to award more or less work based on the budget for the overall project. Accordingly, the contract amount will be established for work up to $50,000.00, and associated inspection costs up to $5,000.00.
Emergency action is requested so that construction may begin on November 15, 2007.
Fiscal Impact: Funding for this project is budgeted within the Transportation Division as part of the Capital Improvement Program and is available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this work.
Title
To authorize the appropriation and transfer of $55,000.00 from the Special Income Tax Fund to the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Contract Sweepers for construction of the Bridge Cleaning and Sealing 2008 project; to authorize the expenditure of $55,000 from the 1995, 1999, 2004 Voted Street and Highway Funds for the Transportation Division; and to declare an emergency. ($55,000.00).
Body
WHEREAS, bids were received on September 13, 2007, and tabulated on September 17, 2007, for the Bridge Cleaning and Sealing 2008 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, the city will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered a temporary funding method; and
WHEREAS, the aggregate principal amount of the obligations which the city will issue to finance this purchase is presently expected not to exceed $55,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $55,000.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500, OCA Code 920023.
SECTION 2. That the City Auditor is hereby authorized to transfer $55,000.00 to the Voted 1995, 1999, 2004 Streets and Highways Fund, Fund 704, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 3. That $55,000.00 is hereby appropriated within the Voted 1995, 1999, 2004 Streets and Highways Fund, Fund 704, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385, Project 530301 to enter into a contract with Contract Sweepers for the construction of the Bridge Cleaning and Sealing 2008 project for the Transportation Division.
SECTION 4. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 6. That the Public Service Director be and is hereby authorized to enter into a contract with Contract Sweepers, 561 Short Street, Columbus, OH 43215, for the construction of the Bridge Cleaning and Sealing 2008 project in the amount of $50,000.00, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $5,000.00.
SECTION 7. That for the purpose of paying the cost of the contract and inspection the sum of $55,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, Object Level 06/6631, and project 530301.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.