Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Ammunition with Kiesler Police Supply, iNC. and Vance Outdoors Inc. The Division of Police is the sole user of ammunition. The term of the proposed option contracts would be approximately three (3) years, expiring August 31, 2029, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on March 26, 2026. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ032228). Four (4) bids were received. One bidder, Phoenix Contracting LLC, was the low bid on one item, but stated that their bid was “all-or-nothing.” Another bidder, Peak Solutions, offered alternates which have not been thoroughly tested and approved for use. Kiesler Police Supply bid alternate items for Item 1, 12, and 14, which also have not been thoroughly tested and approved for use.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidders as follows:
Kiesler Police Supply, Inc., CC#007032 expires 6/10/2027, Items 3 - 11, 13 and 16, $1.00
Vance Outdoors, Inc., CC#009245 expires 3/20/2027, Items 1, 2, 12, 14, 15, and 17, $1.00
Total Estimated Annual Expenditure: $450,000.00, Division of Police, the sole user.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance in order to ensure sufficient supplies for public safety.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Fund Budget Reservation BRPO003693. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Ammunition with Kiesler Police Supply, Inc., and Vance Outdoors Inc.; to authorize the expenditure of $2.00; and to declare an emergency. ($2.00)
Body
WHEREAS, the Ammunition UTCs will provide for the purchase of ammunition used for the Department of Public Safety, Division of Police; and
WHEREAS, the Purchasing Office advertised and solicited formal bids, which opened on March 26, 2026, and selected the overall lowest, responsive, responsible, and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Ammunition to ensure sufficient resources, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Ammunition in accordance with Request for Quotation RFQ032228 for a term of approximately three years, expiring August 31, 2029, with the option to renew for one (1) additional year or portion thereof, as follows:
Kiesler Police Supply, Inc., CC#007032 expires 6/10/2027, Items 3 - 11, 13 and 16, $1.00
Vance Outdoors, Inc., CC#009245 expires 3/20/2027, Items 1, 2, 12, 14, 15, and 17, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.