Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Statewide Emergency Products for the purchase of fifty-one (51) light bars and sirens to be installed on new police cruisers. Formal bids (SA003784) were received by the Purchasing Office on December 16, 2010 for the purchase of light bars and sirens for the Division of Police as follows:
Statewide Emergency Products, LLC (Majority) $67,779.00
On Duty Equipment (Female) $68,288.49
K. E. Rose Co. (Majority) $69,972.00
Public Safety Concepts, LLC (Majority) $68,850.00
D.R. Ebel Fire Equipment (Majority) $70,114.80
B&C Communications (Majority) $72,930.00
D & M Distributors Inc. (Majority) $73,440.00
Premier Safety & Service (Majority) $77,622.00
After review of the bids, the Division of Police recommends purchase of the light bars and sirens from Statewide Emergency Products as being the lowest and best bid.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Statewide Emergency Products, 542105325 expires on 2/16/2012
Emergency Designation: Emergency action is necessary so that the purchase order for these items can be issued as soon as possible in order to install the light bars and sirens allowing the police cruisers to be on the street as soon as possible.
FISCAL IMPACT: This ordinance authorizes an appropriation and transfer of $696,287, and an expenditure of $67,779.00 in General Permanent Improvement Fund for the purchase of fifty-one (51) light bars and sirens for the Division of Police.
Title
To appropriate and transfer $696,287.00 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into a contract with Statewide Emergency Products for the purchase of light bars and sirens for the Division of Police; to authorize the expenditure of $67,779.00 from the General Permanent Improvement Fund; and to declare an emergency. ($67,779.00)
Body
WHEREAS, the Division of Police needs to purchase light bars and sirens to be installed on police cruisers; and
WHEREAS, funds are available for appropriation for this expenditure in the General Permanent Improvement Fund; and
WHEREAS, a formal advertisement for bid (SA003784) was opened on December 16, 2010; and
WHEREAS, Statewide Emergency Products submitted the lowest and most responsive bid; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for the purchase of light bars and sirens for the Division of Police, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to appropriate $696,287.00 within the unallocated balance of the General Permanent Improvement Fund ,748, Dept. No 45-01, Project 748999, OCA 643114, Object Level One- 06.
SECTION 2. That the appropriated funds be transferred within the General Permanent Improvement Fund, Fund 748 as follows:
From:
Dept 45-01: Project 748999: OCA 643114: Obj Lvl One- 06: Amount $696,287.00
To:
Dept 30-03: Project 330035: OCA 748035: Obj Lvl One-06; Object Level Three 6651, Amount $696,287.00
SECTION 3. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Statewide Emergency Products for the purchase of fifty-one (51) light bars and sirens for the Division of Police in accordance with Solicitation SA003784.
SECTION 4. That the expenditure of $67,779.00, or so much thereof as may be needed for the purchase of light bars and sirens, is hereby authorized from Dept/Div: 30-03, Fund 748, OCA 748035, Project 330035, Object Level One- 06, Object Level Three- 6651.
SECTION 5. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.