Explanation
1.0 BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group, with Brown and Caldwell (Contract No. 2225) and CH2M Hill Engineers, Inc. (Contract No. 2226), each in the amount of $400,000.00.
These agreements were executed in the first quarter of 2019 to establish task order-based professional services to augment existing engineering personnel within the Division of Water on an as-authorized, as-needed basis in order to accomplish a wide range of work that may include but is not limited to planning/design/construction phase engineering services, surveying, property acquisition assistance, hazardous waste identification/remediation, materials testing, and other services required by the Division.
Renewal No. 1 was executed in the fourth quarter of 2020 to provide funds for approximately one year or until all funds are expended. Tasks against these agreements are expected to be fully allocated by April 2022.
Renewal No. 2 (current) is expected to provide funds from April 2022 through one year from the date of execution or until all funds are expended. Each agreement will be in the amount of $400,000.00.
Planning area = “99-Citywide”
1.1 Amount of additional funds to be expended: $ 800,000.00
Original Agreements: $ 800,000.00 (PO154665 + PO152500)
Renewal No. 1: $ 800,000.00 (PO251024 + PO254247)
Renewal No. 2 (current): $ 800,000.00
Total (Orig. + Renewal #1) $ 2,400,000.00
1.2. Reason other procurement processes are not used:
The original professional services agreement was bid out and planned for a total of 2 annual contract renewals. This is the second and final renewal.
1.3. How cost of renewal was determined:
This cost was the budgeted amount in the 2017-2022 Capital Improvement Plan.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This contract will provide general engineering services for various tasks which may involve the water treatment process, the equipment, the facilities and/or the resources managed by the Water Supply Group. The tasks performed will assist the Water Supply Group to provide an adequate and safe supply of drinking water which is essential to economic growth and development.
At this time no community outreach or input is anticipated.
One requirement for the consultant awarded the General Engineering Services contract for the Water Supply Group is that the consultant must be able to provide environmental engineering services, if needed. Also, the consultant selected has indicated a corporate philosophy of environmental conservation and sustainable business practices. In addition, the selected team has committed to incorporate sustainability considerations into their projects.
3.0 CONTRACT COMPLIANCE INFO:
Brown and Caldwell: 94-1446346, expires 10/12/23, MAJ, DAX No. 10815
CH2M Hill Engineers, Inc.: 32-0100027, expires 10/20/22, MAJ, DAX No. 6247
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Brown and Caldwell and CH2M Hill Engineers, Inc.
4.0 FISCAL IMPACT: A transfer and appropriation of funds within the Water PayGo Fund - Fund No. 6016 will be necessary as well as an amendment to the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into planned renewals of agreements for General Engineering Services for the Division of Water’s Supply Group with Brown and Caldwell and CH2M Hill Engineers, Inc.; to authorize a transfer, appropriation, and expenditure up to $800,000.00 within the Water PayGo Fund; and to authorize an amendment to the 2021 Capital Improvements Budget. ($800,000.00)
Body
WHEREAS, Contract No’s PO152500 (Brown & Caldwell) and PO154665 (CH2M Hill) were authorized by Ordinance No. 2906-2018, passed December 3, 2018, were executed on January 7th 2019 and January 23, 2019 (respectively), and approved by the City Attorney on January 10, 2019 and January 24, 2019 (respectively), for two separate agreements for General Engineering Services for the Division of Water’s Supply Group; and
WHEREAS, Contract Renewal No. 1 under PO251024 (Brown & Caldwell) and PO254247 (CH2M Hill) was authorized by Ordinance No. 2187-2020, passed October 19, 2020, was executed on November 19, 2020, and was approved by the City Attorney on November 20, 2020 and December 14, 2020 respectively; and
WHEREAS, Renewal No. 2 (current) is the final renewal needed to provide professional engineering services for the Water Supply Group starting the second quarter of 2022 for approximately one year or until all funds are expended; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group with Brown and Caldwell and CH2M Hill Engineers, Inc.; and
WHEREAS, it is necessary to authorize a transfer, appropriation, and expenditure up to $800,000.00 within the Water PayGo Fund - Fund No. 6016, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2021 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to renew and increase two separate agreements for General Engineering Services for the Division of Water’s Supply Group with Brown and Caldwell and CH2M Hill Engineers, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew and increase agreements for General Engineering Services for the Division of Water’s Supply Group with Brown and Caldwell (FID #94-1446346) and CH2M Hill Engineers, Inc. (FID# 31-1268980), in an amount up to $800,000.00.
SECTION 2. That these contract renewals are in compliance with Chapter 329 of Columbus City Codes. This is the final renewal to both agreements.
SECTION 3. That the transfer of $800,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6016 - Water PayGo Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended per the account codes in the attachment to this ordinance.
SECTION 5. That the appropriation and expenditure of $800,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6016 - Water PayGo Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract renewals associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.