Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Fer-Pal Construction USA LLC in the amount of $2,537,141.20, for the Little Avenue Area Water Line Improvements Project, Division of Water Contract Number 1162.
The project consists of installing approximately 3,200 linear feet of 6-inch and 8-inch water lines and appurtenances and 12,640 linear feet of water main cleaning with cured in place pipe (CIPP) rehabilitation. Project sites include: Little Avenue, Garling Avenue, Ransburg Avenue, Geneva Avenue, Wilson Drive, Scott Road, Jackson Road, Rosemont Avenue, Searles Avenue, Laurel Avenue, and Linnet Avenue.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate water lines that have a high break frequency. Replacement or rehabilitation of these water lines will decrease burden on water maintenance operations. The existing mains rehabilitated and the new lines constructed under this project should eliminate the pattern of frequent water line breaks. By utilizing CIPP, the project has minimized the impact to the traveling public and has reduced the need for paving streets. This construction method greatly conserves the natural materials utilized on utility projects.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on March 13, 2013 from: Fer-Pal Construction USA LLC - $2,537,141.20; Terrace Construction Company, Inc. - $2,799,658.95; and Heitkamp, Inc. - $2,860,144.10. Heitkamp, Inc.'s bid was deemed non-responsive for returning an incomplete bid book.
Fer-Pal Construction USA LLC's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,537,141.20. Their Contract Compliance Number is 26-0531908 (expires 2/4/15, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Fer-Pal Construction USA LLC.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as use of the temporary water bypass can only be used between April and November. The cured in place pipe has limitations that are dependent on the temperature. In order to meet both of these requirements, the contractor needs to begin as soon as possible.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Fer-Pal Construction USA LLC for the Little Avenue Area Water Line Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $2,537,141.20 within the Water Works Enlargement Voted Bonds Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($2,537,141.20)
Body
WHEREAS, three bids for the Little Avenue Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on March 13, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Fer-Pal Construction USA LLC in the amount of $2,537,141.20; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Little Avenue Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Fer-Pal Construction USA LLC for the Little Avenue Area Water Line Improvements Project, in an emergency manner as use of the temporary water bypass and cured in place pipe can only be used in warmer weather, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Little Avenue Area Water Line Improvements Project with the lowest, best, most responsive, and responsible bidder, Fer-Pal Construction USA LLC, 26187 Northline Road, Taylor, Michigan, 48180; in the amount of $2,537,141.20; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $2,537,141.20 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | OL3 | Change
606 | 690425-100000 (carryover) | Hines Rd. Storage Tank | 642900 | -$24,600.00
606 | 690428-100002 (carryover) | DRWP Cap. Incr. Sludge P.S. | 664282 | -$2,512,541.20
606 | 690236-100039 (carryover) | Little Ave. Area WL Imp's | 663639 | +$2,537,141.20
SECTION 4. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690425-100000 (carryover) | Hines Rd. Storage Tank | $24,600 | $0 | -$24,600
606 | 690428-100002 (carryover) | DRWP Cap. Incr. Sludge P.S. | $38,916,728 | $36,404,186 | -$2,512,542
606 | 690236-100039 (carryover) | Little Ave. Area WL Imp's | $0 | $2,537,142 | +$2,537,142
SECTION 5. That an expenditure up to $2,537,141.20 is hereby authorized for the Little Avenue Area Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690236-100039 (carryover), Object Level Three 6629, OCA 663639.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.