Explanation
BACKGROUND: This legislation waives the provisions of competitive bidding and authorizes the Director of Public Utilities to enter into a blanket service agreement with Capital Fire Protection Company to provide fire sprinkler suppression system maintenance and repair services to the Division of Electricity. Repairs are needed for the existing fire suppression system that is failing in certain areas in the North Pump House. Capital Fire Protection Company installed the system in 1952 and they are very familiar with the inner workings of the system. The Division has spent approximately $20,000 with Capital Fire Protection Company for fire sprinkler suppression system maintenance and repair services, on an as-needed basis during 2004, therefore, it is requested that the competitive bidding provisions of the Columbus City Code be waived for the additional services required to operate the pump house in a safe manner. The division requests a blanket agreement, in the amount of $10,000, with Capital Fire Protection Company for the immediately needed repairs, annual inspection and any contingencies that may arise between now and the time that 2005 budget is approved. Their contract compliance number is 310669763.
Emergency action is requested in order that the necessary repairs can be made as soon as possible.
FISCAL IMPACT: There is sufficient budget authority in the 2004 Electricity Operating Fund for this expenditure. $10,000 was spent in 2002 and $14,500 was spent in 2003 for fire sprinkler suppressions system maintenance services.
Title
To authorize the Director of Public Utilities to enter into a blanket agreement with Capital Fire Protection Company for fire sprinkler suppression system maintenance and repairs for the Division of Electricity; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $10,000.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, the Division of Electricity has an immediate need for fire sprinkler suppression system maintenance and repairs; and
WHEREAS, there is insufficient time for the formal bidding process to meet the division's needs due to a breakdown of existing equipment; and
WHEREAS, Capital Fire Protection Company installed the original system and is very familiar with its inner workings; and
WHEREAS, it is in the best interest of the City to waive the formal competitive bidding provisions of Columbus City Code, Section 329.06, to obtain fire sprinkler suppression system maintenance and repair services; and
WHEREAS, emergency action is needed in order that repairs may be made as soon as possible so that equipment will operate in a safe manner; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is necessary to obtain fire sprinkler suppression system maintenance and repair services for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a blanket agreement with Capital Fire Protection Company to provide fire sprinkler suppression system maintenance and repairs for the Division of Electricity, in an amount not to exceed $10,000.00.
SECTION 2. Pursuant to Section 329.27 of the Columbus City Code, 1959, it is determined to be in the best interest of the City of Columbus that the provisions of Section 329.06 for formal competitive bidding be and are hereby waived for said agreement.
SECTION 3. That to pay the cost of the aforesaid agreement, the expenditure of $10,000.00, or so much thereof as may be needed, is hereby authorized from Division of Electricity Operating Fund 550, Division No. 60-07, OCA Code 606723, Object Level Three 3372.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.