Explanation
This ordinance authorizes the City Attorney to enter into the second year of a two year flat-fee contract with LexisNexis, a division of Reed Elsevier, Inc., for the provision of on-line legal research services. This provider was selected by the City Attorney, following the recommendation of a staff committee that reviewed and evaluated the proposals offered by both Westlaw and LexisNexis. The monthly flat fee includes $4,769.00 for research materials and charges used by all attorneys and $155.00 for access to labor law materials used only by the Labor Section, for a total of $4,924.00 month.
The original contract was authorized by Ordiance 0796-2007.
Fiscal impact: The cost of this contract for the period of 06/01/08 through 05/31/09 will be $59,088.00. These funds are included in the City Attorney's 2008 approved general fund budget.
Principal Party:
LexisNexis, a division of Reed Elsevier, Inc.
Active contract compliance #52-1471842 expires 06/10/08
Title
To authorize the City Attorney to enter into the second year of a two year flat-fee contract with LexisNexis for the provision of on-line legal research services, to authorize the expenditure of Fifty-nine Thousand Eighty-Eight Dollars, to waive the competitive bidding requirements of Chapter 329 of the Columbus City Codes, and to declare an emergency. ($59,088.00)
Body
WHEREAS, the City Attorney's Office would like to enter into the second year of a two year contract with LexisNexis, a division of Reed Elsevier, Inc., for on-line legal research resources; and
WHEREAS, the City Attorney's Office has selected a subscription package which provides the required services for a monthly flat fee rate of $4,924.00 for the period June 1, 2008 through May 31, 2009; and
WHEREAS, the solicitation of proposals for like-kind services satisfies the intent of the competitive procurement requirements of Chapter 329, Columbus City Codes; and
WHEREAS, the City Attorney's Office requests and recommends the waiver of the competitive bidding requirements of Chapter 329, Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the City Attorney's Office in that this contract will ensure uninterrupted availability of necessary on-line legal research services at an economical flat-fee rate. thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the City Attorney be and hereby is authorized to enter into the second year of a two-year contract with LexisNexis, a division of Reed Elsevier, Inc., for on-line legal research services.
SECTION 2. That City Council deems it to be in the best interest of the City to waive the provisions of Chapter 329 of Columbus City Codes pertaining to competitive bidding and the same are hereby waived for the purposes of entering into this contract.
SECTION 3. That the sum of Fifty-nine Thousand Eighty-Eight Dollars ($59,088.00), or so much thereof as may be necessary is hereby authorized to be expended to pay the cost of said contract from: Department 2401, General Fund 010, OCA Code 240101, Object Level Three 3332.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.