Explanation
BACKGROUND:
This legislation amends Ordinance 2092-2003 that was approved by City Council on Monday, October 6, 2003. This legislation also provides an additional $50,000.00 for the purchase of equipment and software that was originally to be leased.
Ordinance 2092-2003 authorized the Technology Director to enter a contract with Resource One for Web-Hosting and Professional Services. Resource One replaced the previous provider as a result of an unexpected decision by OARnet to terminate all professional web services on approximately 90-day notice. The new agreement with Resource One resulted in successfully implementing new web services without interruption as required on October 17th. The new agreement facilitates the provision of efficient and secure Citywide Internet services on a 24-hour; 7-day per week basis, under the direction of the Department of Technology (DoT).
Due to an expected lack of 2003 funding, the original contract plan called for leasing the equipment and software for a 36-month period with a buy-out option. The intent was to minimize first-year costs. However, DoT has reprioritized its budget and has made sufficient funds available to make the necessary purchase out of the current budget thereby simplifying the acquisition process and avoiding several thousand dollars in related finance charges.
Without modifying the contract and restructuring the distribution of costs as authorized by this ordinance, acquisition of necessary equipment will be delayed and the City will incur additional, unnecessary, and avoidable operating costs.
FISCAL IMPACT:
Ordinance #2092-2003, in the amount of $170,000.00, provided for costs of the upfront move, hardware/software lease, maintenance, other software coverage, computer programming services, professional services, and lease services with a coverage period from September 1, 2003 through January 31, 2004. Amendment of Ordinance 2092-2003 will redirect a portion of the software and equipment lease funds and a portion of the professional services funds to be utilized towards the purchase of software and equipment.
Also, the additional funds provided by this ordinance will be used for the remaining costs to purchase hardware and software. Said funds are available within the Department of Technology, Information Services Division 2003 budget.
EMERGENCY:
There is an immediate need to establish a contract with Resource One to purchase equipment, software, and services from Resource One to support the emergency replacement of services previously provided by OARnet.
CONTRACT COMPLIANCE NUMBER: 31-1419297 Expires: 03/29/2004
Title
To authorize and direct the Technology Director to modify a contract with Resource One for the purchase of equipment, software, and services, to amend ordinance 2092-2003 passed October 6, 2003 for the Department of Technology, Information Services Division, to authorize an additional expenditure for hardware, software, and services not to exceed $50,000.00 from the Information Services Fund, and to declare an emergency. ($50,000.00)
Body
WHEREAS, This legislation amends Ordinance 2092-2003 that was approved by City Council on Monday October 6, 2003 and provides an additional $50,000.00 for the purchase equipment and software that was originally to be leased, and
WHEREAS, said amendment is required to redistribute funds to facilitate the purchase of said hardware and software, and
WHEREAS, the original plan for leasing equipment and software to minimize first-year costs has changed due to the identification of adequate funds within the current year budget to purchase said hardware and software, and
WHEREAS, the acquisition process is thereby expedited and avoids incurring related finance charges, and
WHEREAS, Without restructuring the contract as authorized by this ordinance, acquisition of necessary equipment will be delayed and the City will incur additional, unnecessary, and avoidable operating costs, and
WHEREAS, Said services are required to support critical business projects and daily operations for numerous City agencies supported by the Department of Technology, Information Services Division, and
WHEREAS, An emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That Section 2 of Ordinance No. 2092-2003, passed October 6, 2003, be and is hereby amended to read as follows:
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $107,219.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3306 |Amount: $4,000.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3347 |Amount: $10,000.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3358 |Amount: $16,020.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3367 |Amount: $17,480.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3372 |Amount: $376.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3308 |Amount: $6,000.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 6655 |Amount: $8,905.00|
SECTION 2: That the Director of the Department of Technology be and is hereby authorized to modify a contract for Web-Hosting and Related Professional Services with Resource One to purchase various hardware, software and service items in an amount not to exceed $50,000.00.
SECTION 3: That the expenditure of $50,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 3347|Amount: $1,960.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 6649 |Amount: $40,134.00|
Div.: 47-02|Fund: 514|OCA Code: 281832|Obj. Level 1: 03|Obj. Level 3: 6655 |Amount: $7,906.00|
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.