Explanation
Need: The Division of Police, Department of Public Safety, needs to contract for security installation and moving services for the new public record warehouse at 2077 Parkwood Ave. The existing records will be removed from the old location and moved to the new warehouse in addition security installation is needed in order to protect the personnel and contents of the new facility.
Bid Information:
SO022879 for moving services were opened on June 15, 2006 and Lewis & Michael Inc. in the amount of $3,975.00 was the lowest, most responsive, responsible and best bidder.
The security installation is by Matrix Systems, Inc. in the amount of $10,447.00 which is the supplier for the security systems in all the Police facilities and necessary so that all security systems interact with each other and only one badge system is needed.
All companies listed are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Lewis & Michael, Inc. 31-0667955; Matrix Systems, Inc. 31-0902711
FISCAL IMPACT: Funds are available in the Safety Capital Improvement Funds for the relocation of the public records warehouse.
Emergency Designation: Emergency legislation is requested since it is imperative to move to the new location which is ready for occupancy as soon as possible and terminate lease payments in the old location.
Title
To authorize and direct the Director of Public Safety to enter into contract with Lewis & Michael Inc. for moving services and Matrix Systems Inc. for security installation for the new Public Warehouse, to authorize the expenditure of $14,422.00 from the Safety Capital Improvement Funds; and to declare an emergency. ($14,422.00)
Body
WHEREAS, the Division of Police, Department of Public Safety, needs to remove contents from old location for the new public records building; and
WHEREAS, the Division of Police, Department of Public Safety, needs to have security installation completed for the new location to protect personnel and contents; and
WHEREAS, there is a need for moving contents and security installation for the operation to be fully functional; and
WHEREAS, Lewis & Michael, Inc. was the lowest most responsive, responsible and best bidder and Matrix Systems Inc., the supplier for all of the security systems within the Division of Police; and
WHEREAS, the funding source for this purchase will come from Police Facility Renovations Fund 701; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to authorize the Director of Public Safety to enter into contracts for moving expense and security installation so that public records warehouse is fully functional, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Safety be and is hereby authorized to enter into contract with Lewis & Michael, Inc. for the moving expenses and to enter into contract with Matrix Systems, Inc. for security installation for the new building that will house division's public records warehouse and personnel.
Section 2. That the expenditure of $14,422.00 or so much thereof as may be needed , be and the same is hereby authorized as follows: |DIV 30-03 | FUND 701 | OL1 06 | OL3 6620 | OCA 330023 |Project 330023| AMOUNT $14,422.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.