Explanation
BACKGROUND: This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify and extend contract CT-15918, with Indus Utility Systems, Inc. (Indus), which provided language that allows for modifications and renewals on an annual basis. This contract modification will allow Indus to provide upgrades, new releases and computer programming software maintenance on the water and sewer information management system (WASIMS) and for the Archive Manager software module. This contract provides ongoing support of modifications made to the base system at the request of the Department of Public Utilities, Division of Water and assures that modifications are compatible with any new release of the billing system software or that Indus will expend the necessary effort to deliver those modifications in the new release.
FISCAL IMPACT: Expenditures for Optional Technical Currency Program and Technical Currency Support Services in years 2002 and 2003 were $306,423.27 and $707,837.76. In 2004, the department expended $407,849.38 for Optional TCP Services for the period of July 1, 2004 through June 30, 2005 and for Technical Currency Support Services covering the period of October 1, 2003 through September 30, 2004. The total amount expended, for related services, in 2005 was $420,905.60. The expenditure in 2006 will be $452,395.00. This amount is budgeted and available within the Department of Technology internal services fund for Optional TCP Services for coverage period of July 1, 2006 through June 30, 2007 and for Technical Currency Support Services covering the period of October 1, 2005 through September 30, 2006.
EMERGENCY:
There is an immediate need to modify and extend a contract with Indus Utility Systems, Inc. to maintain and provide uninterrupted support service for the water and sewer information management system (WASIMS).
CONTRACT COMPLIANCE: 23-2296631 Expiration: 05/30/2006
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify and extend the contract with Indus Utility Systems, Incorporated for software maintenance, to authorize the expenditure of $452,395.00 from the Department of Technology information services fund; and to declare an emergency ($452,395.00)
Body
WHEREAS, Indus Utility Systems, Inc. (Indus) and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, the city needs Indus to maintain existing software with all current upgrades and revisions under the technical currency support services portion of this contract, and
WHEREAS, without the agreement, the Division of Water will not receive upgrades and the capability to debug the system, negatively impacting the water and sewer billing system, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology on behalf of the Department of Public Utilities, Division of Water has an immediate need to modify and extend a annual contract with Indus Utility Systems, Inc. for software maintenance on the water and sewer information management system (WASIMS) for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, Water Division be and is hereby authorized to modify and extend contract CT-15918 with Indus Utility Systems, Inc. for the Technical Currency Agreement and Technical Currency Support Services for software maintenance, for the water and sewer information management system (WASIMS).
SECTION 2: That the expenditure of $452,395.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $452,395.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.