Explanation
BACKGROUND: For the option to purchase Mainline Parts & Fire Hydrants for the Division of Water. The term of the proposed option contract would be one year, ending September 30, 2006.
The Purchasing Office solicited 34 vendors for the purchase of Mainline Parts & Fire Hydrants (SA001813). Of those solicited, one had certified M1A status and none had certified F1 status. The formal bid opened November 10, 2005. There were five proposals received (REG).
The Purchasing Office is recommending award of five contracts to the lowest responsive, responsible, and best bidders:
-Midwest Pipe-Ferguson Waterworks, MAJ, 54-1211771, Items #1*,9-11, 41, 50, 51, 113-120, 308, 320, 330, 338, 352-354, 358, 360, 361, 382, 383, 388-392, 400-404, 425-431, 462, 466, 467, 469, 494, 498, 501 and 507, estimated annual expenditure $50,000.00.
-Hydraflo, Inc., MAJ, 76-0138320, Items #444, 447-451, 459-461, 468, 470-493, 495, 496, 497 and 500, estimate annual expenditure $40,000.00.
-National Waterworks, Inc., MAJ, 05-0532711, Items#2-3, 33, 35, 43-49, 57, 58, 60-64, 67-69, 77-112,123-130, 135-144,149-157,162-167, 172-192, 197-202, 204-220, 222, 224-237, 239, 246, 247, 249, 250, 252, 258-264, 277-282, 300-307, 341-345, 347-351, 417, 423, 452*, 453, 454*, 455*, 457, 463-465, estimated annual expenditure $50,000.00.
-Hughes Supply, Inc., MAJ, 59-0559446, Items# 6, 12-16, 20-22, 25, 28, 29, 31, 32, 38-40, 42, 55, 56, 76, 121, 122, 131, 132, 145, 146, 158-160, 168-171, 193-195, 238, 255, 265-276, 283, 284, 309-319, 321-329, 331-337, 339, 340, 346, 355-357, 359, 370-378, 413-415, 418-422, 424, 432-439, 443, 445, 446, 454-456, 458, 499, 502-506, 508-511, estimated annual expenditure $25,000.00.
-Ohio Water & Waste Supply Co., Inc., MAJ, 31-1253267, Items# 4, 5, 7, 8, 17-19, 23, 24, 26, 27, 30, 34, 36, 37, 52-54, 65, 66, 70-75, 133, 134, 147, 148, 161, 196, 203, 221, 223, 241, 256, 257, 285-299, 379-381, 393-398, 412, 416, 440-442, estimated annual expenditure $15,000.00.
* denotes tie bid. Award based on most favorable delivery terms. No bids were received and no award will be made for Items 59, 242-245, 248, 251, 253, 254, 362-369, 384-387, 399, 405-411.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Division of Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into five contracts for an option to Purchase Mainline Parts & Fire Hydrants with Midwest Pipe-Ferguson Waterworks, Hydraflo, Inc., National Waterworks, Inc., Hughes Supply, Inc., and Ohio Water & Waste Supply Co., Inc., to authorize the expenditure of five dollars to establish these contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($5.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 10, 2005, and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to avoid a lapse in our ability to provide for the Purchase of Mainline Parts & Fire Hydrants, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to Purchase Mainline Parts & Fire Hydrants, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into five contracts for an option to Purchase Mainline Parts and Fire Hydrants in accordance with Solicitation No. SA001719 as follows: Midwest Pipe-Ferguson Waterworks, Items #1,9-11, 41, 50, 51, 113-120, 308, 320, 330, 338, 352-354, 358, 360, 361, 382, 383, 388-392, 400-404, 425-431, 462, 466, 467, 469, 494, 498, 501 and 507; Hydraflo, Inc., Items #444, 447-451, 459-461, 468, 470-493, 495, 496, 497 and 500; National Waterworks, Inc., Items#2-3, 33, 35, 43-49, 57, 58, 60-64, 67-69, 77-112,123-130, 135-144,149-157,162-167, 172-192, 197-202, 204-220, 222, 224-237, 239, 246, 247, 249, 250, 252, 258-264, 277-282, 300-307, 341-345, 347-351, 417, 423, 452, 453, 454, 455, 457, 463-465, Hughes Supply, Inc., Items# 6, 12-16, 20-22, 25, 28, 29, 31, 32, 38-40, 42, 55, 56, 76, 121, 122, 131, 132, 145, 146, 158-160, 168-171, 193-195, 238, 255, 265-276, 283, 284, 309-319, 321-329, 331-337, 339, 340, 346, 355-357, 359, 370-378, 413-415, 418-422, 424, 432-439, 443, 445, 446, 454-456, 458, 499, 502-506, 508-511, and Ohio Water & Waste Supply Co., Inc., Items# 4, 5, 7, 8, 17-19, 23, 24, 26, 27, 30, 34, 36, 37, 52-54, 65, 66, 70-75, 133, 134, 147, 148, 161, 196, 203, 221, 223, 241, 256, 257, 285-299, 379-381, 393-398, 412, 416, 440-442. No award will be made for Items 59, 242-245, 248, 251, 253, 254, 362-369, 384-387, 399, 405-411.
SECTION 2. That the expenditure of $5.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.