Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract with Carrier Commercial Service for comprehensive annual service and maintenance for the chillers at the Police Academy (1000 North Hague Avenue), and the Municipal Court building (375 South High Street). Ordinance No. 0727-2008, passed May 7, 2008, authorized the original contract. This is the fourth of four one-year renewal options for the period of June 1, 2012 through May 31, 2013.
Emergency action is requested so that is requested to ensure chiller maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.
Carrier Commercial Service Contract Compliance Number 06-0991716; expiration date June 7, 2013.
Fiscal Impact: The Facilities Management Division budgeted $13,728.00 for the chiller maintenance at the Police Academy and $12,432.00 for chiller maintenance at the Municipal Court building in the 2012 General Fund budget. The cost of this renewal is $26,160.00.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Carrier Commercial Service for comprehensive annual service and maintenance contract for the chillers at the Police Academy and the Municipal Court building; to authorize the expenditure of $26,160.00 from the General Fund; and to declare an emergency. ($26,160.00)
Body
WHEREAS, it is necessary for the Facilities Management Division to renew a contract for comprehensive annual service and maintenance for the chillers at the Police Academy at 1000 North Hague Avenue and the Municipal Court building at 375 South High Street; and
WHEREAS, it is necessary for the Facilities Management Division to provide comprehensive annual service and maintenance contracts for the chillers at the Police Academy at 1000 North Hague Avenue and the Municipal Court building at 375 South High Street; and
WHEREAS, there are four one-year renewal options and it is the recommendation of the Facilities Management Division to exercise the fourth of these renewals; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify service contracts with Carrier Commercial Service for comprehensive annual service and maintenance contracts for the chillers at the Police Academy at 1000 North Hague Avenue and the Municipal Court building at 375 South High Street, ensuring that air conditioning equipment is operating during the summer months, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Carrier Commercial Service for comprehensive annual service and maintenance contracts for the chillers at the Police Academy, 1000 North Hague Avenue, and the Municipal Court building, 375 South High Street.
SECTION 2. That the expenditure of $26,160.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $26,160.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.