Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract (UTC) for Emotron Parts and Service. The Department of Public Utilities, Division of Sewers and Drainage is the largest user. This equipment is used by the Jackson Pike Wastewater Treatment Plant in the aeration process at the plant. The term of the proposed option contract will be through July 31, 2019 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Purchasing Office opened formal bids on April 27, 2017.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ005088). Thirty-seven (37) bids were solicited. One bid was received (MAJ:1). After review, the Purchasing Office recommends the award be made to the lowest and responsible and best bidder, H2Flow Controls, Inc. for Items 1-59.
The Purchasing Office is recommending award of one contract to the lowest, responsive and best bidder:
H2Flow Controls, Inc., CC#36-4260594, exp. 04/14/2019
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. The Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Emotron Parts and Service from H2Flow Controls, Inc.; and to authorize the expenditure of one dollar ($1.00) to establish a contract from the General Fund. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 27, 2017 for Emotron Parts and Service; and
WHEREAS, the Division of Sewers and Drainage recommends an award the lowest responsive and responsible and best bidder, H2Flow Controls, Inc. for items 1-59; and
WHEREAS, the Emotron Parts and Service will be used by the Department of Public Utilities to maintain existing equipment; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a contract with H2Flow Controls, Inc. for the option to purchase Emotron Parts and Service; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Emotron Parts and Services for the maintenance and repair of equipment owned by the City of Columbus for the term ending July 31, 2019 with the option to extend for one additional one year period in accordance with RFQ005088 as follows:
H2Flow Controls, Inc., Items: 1-59. Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.