City of Columbus - File #: 1599-2007

• File #: 1599-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/29/2007
• In control: Safety Committee
• On agenda: 11/5/2007
• Final action: 11/8/2007
• Title: To authorize and direct the Finance and Management Director to enter into contract with Harr's Forklift for the purchase of a forklift for the Division of Police and to authorize the expenditure of $22,300.00 from the Law Enforcement Contraband Seizure Funds. ($22,300.00)

Date	Ver.	Action By	Action	Result
11/8/2007	1	CITY CLERK	Attest
11/7/2007	1	MAYOR	Signed
11/5/2007	1	Columbus City Council	Approved	Pass
11/5/2007	1	COUNCIL PRESIDENT	Signed
10/22/2007	1	Columbus City Council	Read for the First Time
10/10/2007	1	CITY ATTORNEY	Reviewed and Approved
10/10/2007	1	Safety Drafter	Sent to Clerk's Office for Council
10/9/2007	1	Finance Reviewer	Reviewed and Approved
10/9/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2007	1	Safety Drafter	Sent for Approval
10/9/2007	1	Auditor Reviewer	Reviewed and Approved
10/9/2007	1	CITY AUDITOR	Reviewed and Approved
10/9/2007	1	Safety Drafter	Sent for Approval
10/5/2007	1	ODI DIRECTOR	Reviewed and Approved
10/5/2007	1	Safety Drafter	Sent for Approval
10/5/2007	1	Finance Reviewer	Reviewed and Approved
10/4/2007	1	SAFETY DIRECTOR	Reviewed and Approved
10/4/2007	1	Safety Drafter	Sent for Approval
10/4/2007	1	EBOCO Reviewer	Reviewed and Approved
10/3/2007	1	Safety Reviewer	Reviewed and Approved
10/1/2007	1	Safety Reviewer	Reviewed and Approved
10/1/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase a forklift for the Public Records Warehouse.  This purchase will allow pallets of files and material to be moved in a safe and efficient manner.

Bid Information: Four bids were received by the Purchasing Office for Bid # SA002606, Purchase of 3-Wheeled Electric Forklift for the Division of Police which opened September 20, 2007. Overall total prices were as follows: MH Equipment $26,865.88, Clarklift of Ohio $26,062.50, OKI Systems Limited $24,550.20 and Harr's Forklift $22,300.00.

Harr's Forklift was the lowest overall and best bid received per specification, and therefore a contract should be awarded to them.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No:  310812081, expires 02/17/2008

FISCAL IMPACT:

Since this purchase will be made with Law Enforcement Contraband Seizure Funds, there will be no effect on the financial status of the General Fund. A total of $30,000.00 has been appropriated for this purchase through the Law Enforcement Contraband Seizure Funds.

Title

To authorize and direct the Finance and Management Director to enter into contract with Harr's Forklift  for the purchase of a forklift for the Division of Police and to authorize the expenditure of $22,300.00 from the Law Enforcement Contraband Seizure Funds. ($22,300.00)

Body

WHEREAS, there is a need to purchase a forklift for the Public Records Warehouse for the Division of Police; and

WHEREAS, formal bid proposal SA002606 for the purchase of three-wheel electric forklift for the Division of Police was received by the Purchasing Office on September 20, 2007; and

WHEREAS, Harr's Forklift was the overall lowest and most responsive bid received; and

WHEREAS, the cost of this purchase was appropriated in the Law Enforcement Contraband Seizure Funds; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Harr's Forklift for the purchase a forklift for the Division of Police, Department of Public Safety on the basis of Harr's Forklift bid being the overall lowest and most responsive bid received.

SECTION 2. That the expenditure of $22,300.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV 30-03 | FUND 219 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6652 | OCA # 300988 |SUBFUND 016 |

SECTION 3.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.