Explanation
Need: To purchase three (3) light transit vehicles (shuttle buses) for the Division of Police. The Division of Police had 5 shuttle buses in its fleet. In February 2007, the Division of Police, in conjunction with Fleet Management, junked two (2) shuttle buses due to high mileage and maintenance costs. A part of or all of the three remaining shuttle buses will be junked, due to similar mileage and maintenance issues, as soon as this order arrives.
Bid Information: This contract was bid specifically to be a cooperative contract for use by other governmental agencies in accordance with Section 5513.01 (B) of the Ohio Revised Code. The Ohio Department of Transportation awarded Myers Equipment Corporation for light transit vehicles and the contract expires December 31, 2007. Currently, the City of Columbus does not have a contract for this type of product. As a municipality, the City of Columbus is authorized to purchase from this contract. In addition, the Purchasing Office and Division of Police researched pricing for this commodity, and by utilizing this cooperative contract, there would be a possible total savings of at least $6000 for the City of Columbus. The Division of Police received a quote as of August 16, 2007 for light transit vehicle in the amount of $38,552.00 for one unit. The Division of Police is purchasing three (3) light transit vehicles for the total amount of $115,656.00.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 34-0694581 expires 8/17/2009
Emergency Designation: Emergency legislation is requested so the purchase order may be executed as soon as possible due to high maintenance and mileage issues of the current vehicles in use.
FISCAL IMPACT: The Department of Public Safety has determined that the expenditure for this purchase will come from existing voted 2004 Safety Bond Funds. Currently, the Police Facility Renovation-Lease Project has unencumbered cash balance of $444,033.02. This proposed transfer of $115,656.00 will pay for the purchase of the three light transit vehicles. The 2007 Capital Improvement Budget includes $1.52 million for Police Apparatus. This authority will allow for the reimbursement of $115,656.00 for this project when the City conducts the 2007 bond sale later in the year. If monies are needed before this bond sale occurs, the administration will request the City Auditor's office to certify against the Special Income Tax Fund. This will allow renovation projects to proceed without any delays in schedule.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Myers Equipment Corporation for the purchase of light transit vehicles for the Division of Police; to authorize the transfer of $115,656.00 within the Voted Safety Bond Fund; to amend the 2007 Capital Improvements Budget; to authorize the expenditure of $115,656.00 from the Voted Safety Bond Fund; and to declare an emergency. ($115,656.00)
Body
WHEREAS, there is a critical need to replace current vehicles due to maintenance and mileage concerns; and
WHEREAS, a cooperative purchasing contract has been established with Myers Equipment Corporation by the Ohio Department of Transportation, Contract 248A-06 for use by political subdivisions to purchase the exact items specified in their bid; and
WHEREAS, additional research has indicated that utilizing the cooperative contract would be the a cost savings to the City of Columbus; and
WHEREAS, the Division of Police wishes to purchase three (3) light transit vehicles from Myers Equipment Corporation per the cooperative purchasing contract; and
WHEREAS, it is necessary to authorize the transfer of monies within the Voted Safety Bond Fund to provide sufficient funding for the purchase of light transit vehicles; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase light transit vehicles from Myers Equipment Corporation for the Division for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract for the purchase of three (3) light transit vehicles with Myers Equipment Corporation in the amount of $115,656.00 for the Division of Police.
SECTION 2. That the expenditure of $115,656.00, or so much thereof as may be needed, be and same is hereby authorized as follows: |DIV 30-03 | FUND 701 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6652 | OCA 644476 | Project 330034 |
SECTION 3. That the City Auditor is hereby authorized to transfer $115,656.00 within the Voted Safety Bond Fund, Fund 701, Division of Police, 30-03, as follows:
From: Project No. 330023 | Police Facility Renovation Lease, OCA 644476 |
To: Project No. 330034 | Police Apparatus Replacement, OCA 644476 |
SECTION 4. That the 2007 Capital Improvements Budget Ordinance No. 0733-2007 is hereby amended as follows:
PROJECT NAME PROJECT NO CURRENT CIB REVISED
Police Apparatus(New Funds) 330034 $677,933.00 $562,277.00
Police Apparatus(Carryover) 330034 $842,067 $957,723.00
Facility Ren.-Lease(New Funds) 330023 $ 842,067 $957,723.00
Facility Ren-Lease(Carryover) 330023 $444,034 $328,378.00
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.