Explanation
This legislation authorizes the Director of Finance and Management to enter into a contract for the purchase of Luminaires required by the Division of Power and Water for the maintenance of its street lighting system.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003304). Twenty-seven (27) vendors (l MBR, l M1A and 25 MAJ) were solicited. Eight (8) bids (1 F1, 7 MAJ) were received and opened on July 9, 2009. These bids have been evaluated and an award of all five (5) bid items is recommended to General Supply & Services dba Gexpro as the lowest, responsive, responsible and best bidder. A bid tabulation is attached.
General Supply & Services dba Gexpro's contract compliance number is 205021902, expiration date 04/02/2011. This vendor does not hold MBE or FBE status.
FISCAL IMPACT: $563,800 was budgeted in the 2009 Electricity Operating Fund for the purchase of lighting supplies. $316,500 was spent in 2007 and $513,994 was spent in 2008 for the purchase of Luminaires.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the purchase of Luminaires with General Supply and Services, Inc. dba Gexpro for the Division of Power and Water and to authorize the expenditure of $222,448.00 from the Electricity Operating Fund. ($222,448.00)
Body
WHEREAS, the Division of Power and Water has a need for Luminaires for the maintenance of its street lighting system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids for Luminaires (SA003304) that opened on July 9, 2009; and
WHEREAS, one contract award is recommended based upon the lowest, responsive, responsible and best bid received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with General Supply & Services, dba Gexpro for the purchase of Luminaires, Items 1 through 5, in accordance with Soliciation No. SA003304.
SECTION 2. That to pay the cost of said contracts, the expenditure of $222,448.00, or so much thereof as may be needed, is hereby authorized from Electricity Operating Fund 550, Div./Dept. No. 60-07, OCA 606764, Object Level Three 2208.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.