Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Setterlin Building Company, for the 111 N. Front Street - CCTV Equipment project, in the amount of $538,847.85, and to encumber funds with the Department of Public Service for prevailing wage services in the amount of $1,500.00.
The scope of work includes adding six new PTZ (pan-tilt-zoom) cameras and control systems to the 2nd floor hearing room at 111 N. Front Street, along with improvements to the lighting and audio systems to support the enhanced broadcast cameras. The new systems will be connected to the CCTV control room located in City Hall at 90 W. Broad Street, using the existing fiber optic cable between the two buildings. Other such work may also be necessary to complete the contract in accordance with the bidding documents.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Of the 584 vendors solicited, 217 were Minority-owned, 2 were Veteran-owned, 360 were Small Business-owned, and 131 were Women-owned.
The Director of Finance and Management publicly opened two (2) bids on March 18, 2025.
1. Setterlin Building Company $538,847.85
2. Black Bronco Construction (MBE) $800,000.00
Setterlin Building Company’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $538,847.85. Their DAX Vendor Account No. is 4372 (exp. 4/9/27, Majority-designated).
3. SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project is 10%. Setterlin Building Company submitted a Request for Goal Waiver and Documentation of Good Faith Effort form and was approved by the Office of Diversity & Inclusion.
4. FISCAL IMPACT: A transfer of funds within the Construction Management Capital Improvements Bond Fund and an amendment to the 2024 Capital Improvements Budget will be necessary for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Setterlin Building Company for the 111 N. Front Street - CCTV Equipment project; to authorize a transfer of $540,347.85 and expenditure up to $540,347.85 within the Construction Management Capital Improvements Bond Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to amend the 2024 Capital Improvements Budget. ($540,347.85)
Body
WHEREAS, two (2) bids for the 111 N. Front Street - CCTV Equipment project were received and publicly opened in the office of the Director of Finance and Management on March 18, 2025; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Setterlin Building Company in the amount of $538,847.85; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the 111 N. Front Street - CCTV Equipment project in the amount of $538,847.85; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to encumber and expend funds up to $1,500.00 to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvements Bond Fund - Fund No. 7733; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a construction contract for the 111 N. Front Street - CCTV Equipment project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Setterlin Building Company, for the 111 N. Front Street - CCTV Equipment project, in an amount up to $538,847.85, and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $1,500.00.
SECTION 2. That a transfer of $540,347.85 and expenditure up to $540,347.85, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvements Bond Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2024 Capital Improvements Budget is hereby amended, in the Construction Management Capital Improvements Bond Fund - Fund No. 7733, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.