Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Aftermarket Fire Equipment Parts with Johnson’s Fire Equipment Company. The Division of Fleet Management is the primary user for Aftermarket Fire Equipment Parts, which are used to repair and maintain City firefighting vehicles and equipment. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 10, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of Columbus City Codes relating to competitive bidding (Request for Quotation No. RFQ029856). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Johnson’s Fire Equipment Company, CC# 027775 expires 12/13/2026, All Items, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Aftermarket Fire Equipment Parts with Johnson’s Fire Equipment Company; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Aftermarket Fire Equipment Parts UTC will provide for the purchase of Aftermarket Fire Equipment Parts used to repair and maintain City firefighting vehicles and equipment; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 10, 2025 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Aftermarket Fire Equipment Parts; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Aftermarket Fire Equipment Parts in accordance with Request for Quotation RFQ029856 for a term of approximately two (2) years, expiring July 31, 2025, with the option to renew for one (1) additional year, as follows:
Johnson’s Fire Equipment Company, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.