Explanation
BACKGROUND: This ordinance is to modify an existing city-wide contract for the option to allow for the addition of Security and Enforcement Uniforms for various City Agencies. The additional items include Apparell and hats that will include lettering and embroidery. Per ordinance 2296-2013 Galls RT II, LLC was awarded Police Uniforms, Footwear, Etc. UTC according to the specifications of the original solicitation SA005084 and will expire October 31, 2017. Various Agencies throughout the City of Columbus, have a need to purchase Security and Enforcement Uniforms, Accessories, and associated fitting services to outfit their security and enforcement personnel.
1. Amount of additional funds: Various agencies throughout the City of Columbus must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was not foreseen, but Galls is the only source to provide the uniforms and associated services and it is necessary to add these items to ensure security and enforcement personnel could order the required uniforms to perform their job duties.
3. Reason other procurement processes not used: This formal bid was opened on August 29, 2013, but these items were not included on the solicitation.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient ordering and delivery of required Security and Enforcement Uniforms and the inability of personnel to carry out their job requirements.
FISCAL IMPACT: No funding is required to modify the option contract. Various agencies must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the UTC contract to amend the items awarded to Galls RT II, LLC for the addition of Security and Enforcement Uniforms, Accessories, and associated fitting services; and to declare an emergency.
Body
WHEREAS, it is necessary to modify the existing contract with Galls RT II, LLC for addition of Security and Enforcement Uniforms, Accessories, and associated fitting services; and
WHEREAS, Galls RT II, LLC has agreed to amend the current contract, FL005710, to include Security and Enforcement Uniforms, Accessories, and associated fitting services quoted by the vendor on a as need basis; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to modify the contract with Galls RT II, LLC, FL005710; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify the contract with Galls RT II, LLC, FL005710, to include the additional items as follows:
Galls RT II, LLC, Security and Enforcement Uniforms, Accessories, and associated fitting services
SECTION 2. All other terms and conditions of the contracts remain the same.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.