Explanation
This ordinance is to authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2016 programs including the Jazz & Rib Fest to be held July 22, 23 and 24; Rhythm on the River series to be held on June 3, 17, & 24; July 8, 15 & 29; August 5, 19 & 26; September 2, and other Scioto Mile events as needed.
Background: Class Acts Columbus will provide professional services to the Office of Special Events as booking and fiscal agent for the Jazz & Rib Fest, Rhythm on the River series and other events as needed. Services include securing artists and coordination of performance, travel and production arrangements. Fiscal agent services include processing artist contracts and payment of contract deposits and artist fees. Class Acts Columbus will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by Columbus Recreation and Parks Department. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Act Columbus will hold a surety bond in the amount of $100,000 and Certificate of Insurance, as required by the City. Compensation to Class Acts Columbus will be $7,500 and 10% of the artists’ contract fees as payment for these services, with total compensation not to exceed $20,000. Payment will be made to Class Acts Columbus upon receipt of proof of payment and invoice for services rendered. Due to the unique nature of the services provided, the department is requesting the waiver of competitive bidding requirements to enter into an agreement with Class Acts Columbus.
Principal Parties: Class Acts Columbus, Inc., Paul Hoy, 614/358-1888
Contractor Federal ID #: 31-1340678
Contract Compliance Expiration Date: January 20, 2017
Benefits to Public: The Columbus community will be offered cultural, recreational and family-oriented programs. The events provide positive economic impact for the community from visitors through hotels, parking, shopping, travel, etc. 99% of 2015 Jazz & Rib Fest attendees surveyed stated they would attend in 2016. Programs provide employment opportunities for artists, production personnel, vendors and various contracted service providers. This agreement will enable the presentation of local, regional and international artists at the festival and attract local and out-of-town visitors to downtown Columbus.
Emergency Justification: Am emergency is being requested in order to enter into said contract to be able to start in March obtaining commitments from artists, securing major programmatic elements and processing contracts for performances in 2016.
Financial Impact (Completed and Initialed by Fiscal Section):
$71,000 is required and budgeted in the Recreation and Parks Special Purpose Fund 2223 and $74,000.00 from the Recreation and Parks Operating Fund 2285, to meet the financial obligations of this expenditure.
Previous Ordinance Numbers:
2015: Ord. #0939-2015 ($145,000)
2014: Ord. #0361-2014 ($145,000)
Title
To authorize the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2016 programs; to authorize the expenditure of $71,000.00 from Recreation and Parks Special Purpose Fund, and $74,000.00 from Recreation and Parks Operating Fund for a total of $145,000.00; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($145,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into an agreement with Class Acts Columbus, Inc. to provide professional and fiscal services for 2016 programs including the Jazz & Rib Fest to be held July 22, 23 and 24; Rhythm on the River series to be held on June 3, 17, & 24; July 8, 15 & 29; August 5, 19 & 26; September 2, and other Scioto Mile events as needed; and
WHEREAS, it is in the best interest of the City of Columbus to waive the formal bidding provisions of the Columbus City Code Chapter 329 to enter into contract with Class Acts Columbus, Inc. to provide professional and fiscal services to Music in the Air programs in July, August and September, and the Office of Special Events for Jazz and Rib Fest; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to obtain commitments from artists, secure major programmatic elements and process contracts for performances in 2016; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Class Acts Columbus, Inc., to provide professional and fiscal services for 2016 programs including the Jazz & Rib Fest to be held July 22, 23 and 24; Rhythm on the River series to be held on June 3, 17, & 24; July 8, 15 & 29; August 5, 19 & 26; September 2, and other Scioto Mile events as needed
SECTION 2. That the expenditure of $145,000 or so much thereof as may be needed, is hereby authorized in Fund 2223 ($71,000.00) Recreation and Parks Special Purpose Fund and Fund 2285 ($74,000.00) Recreation and Parks Operating Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of the Columbus City Code Chapter 329 to enter into this contract.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.