Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract for the purchase of a self-loading cable pulling trailer for the Division of Electricity. This equipment is necessary for maintaining and installing primary and secondary electrical service circuits throughout the City of Columbus.
Bids for the Trailer Mounted Cable Puller were solicited from 27 majority-owned businesses. Two (MAJ) bids were received and opened by the Purchasing Office on December 1, 2005, SA001837. The bids have been reviewed and an award is recommended to Altec Industries, in the amount of $119,320.00, as the lowest, responsive and responsible bidder. Their Contract Compliance Number is 630362926. They do not have certified MBE/FBE status.
FISCAL IMPACT: There is sufficient budget authority in the Division of Electricity's Operating Fund for this purchase. There were no similar expenditures in 2004 or 2005 for this type of equipment.
It is requested that this ordinance be handled in an emergency manner in order to have a contract established before May, when the bids expire. If not, we would have to re-bid, possibly resulting in a greater price due to the fluctuating costs of engines, metal, and sheet metal.
Title
To authorize the Finance and Management Director to enter into a contract with Altec Industries for the purchase of a Trailer Mounted Cable Puller for the Division of Electricity; to authorize the expenditure of $119,320.00 from the Division of Electricity Operating Fund; and to declare an emergency. ($119,320.00)
Body
WHEREAS, the Division of Electricity needs a Trailer Mounted Cable Puller to maintain and install primary and secondary electrical service circuits throughout the City of Columbus; and
WHEREAS, the Purchasing Office received and opened two bids for a Trailer Mounted Cable Puller on December 1, 2005, SA001837; and
WHEREAS, said bids have been tabulated and evaluated and an award is recommended to Altec Industries as the lowest responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Electricity, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for a Trailer Mounted Cable Puller, in an emergency manner in order to have a contract established before May, when the bids expire, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract for the purchase of a Trailer Mounted Cable Puller, for the Division of Electricity, in the amount of $119,320.00, based upon the lowest, responsive and responsible bid from Altec Industries.
SECTION 2. That to pay the cost of the aforesaid contracts, the expenditure of $119,320.00, or so much thereof as may be needed, be and is hereby authorized from the Division of Electricity Operating Fund 550, Division No. 60-07, OCA Code 606723, Object Level Three 6652.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.