Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Ironsite, Inc. for the Gender Road Park Project. The contract amount is $2,200,672.20, with an alternate of $186,910.00 and a contingency of $240,000.00, for a total of $2,627,582.20. An additional $3,000.00 is being authorized for interdepartmental inspections and fees for a total of $2,630,582.20 being authorized by this ordinance.
This project will be for the construction of park improvements at Gender Road Park located in southeast Columbus, adjacent to the Pickerington Ponds Metro Park. The improvements will include a new playground, sports courts, and a new picnic area. There will also be a new disc golf course and improved traffic circulation. These amenities will create a new regional destination for southeast communities and beyond.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on February 11, 2025 and received by the Recreation and Parks Department on March 11, 2025. Bids were received from the following companies:
Ironsite, Inc. (MAJ): $2,200,672.20
Builderscape, Inc. (MAJ): $2,246,773.00
After reviewing the bids that were submitted, it was determined that Ironsite, Inc. was the lowest and most responsive bidder. Ironsite, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Ironsite, Inc. has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
CAP Stone (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Ironsite, Inc.
72 Holmes Street
Galena, Ohio 43201
Chris Allen, (740) 965-4616
Contract Compliance Number: 005926
Contract Compliance Expiration Date: July 16, 2025
Benefits to the Public: This project benefits the public by providing additional sports courts and shelters for community gatherings. The improvements to Gender Road Park will also provide an eighteen hole disc course which will be completed prior to the temporary closing of the Hoover Disc Golf Course for construction purposes.
Community Input/Issues: Two public meetings were held during the master planning phase of the project to gather input from the surrounding community.
Area(s) Affected: South East (65)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by updating one of five neighborhood parks per year.
Fiscal Impact: $2,630,582.20 is budgeted and available from within the Recreation and Parks Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Ironsite, Inc for the Gender Road Park Project; to authorize the appropriation of $2,630,582.20 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $2,630,582.20 within the Recreation and Parks Permanent Improvement Fund; to authorize the amendment of the 2024 Capital Improvements Budget; and to authorize the expenditure of $2,630,582.20 from the Recreation and Parks Permanent Improvement Fund. ($2,630,582.20)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Ironsite, Inc. for the Gender Road Park Project; and
WHEREAS, it is necessary to authorize the appropriation of $2,630,582.20 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $2,630,582.20 within the Recreation and Parks Permanent Improvement Fund; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $2,630,582.20 from the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Ironsite, Inc. for the Gender Road Park Project; and, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Ironsite, Inc for the Gender Road Park Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the appropriation of $2,630,582.20 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $2,630,582.20 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 and Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7747 / P512004-100000 / Community Sports Park (Carryover) / $586,344 / $586,344 / $3,163,486 / $3,749,830 / $3,749,830 (to match cash)
Fund 7747 / P512004-100000 / Community Sports Park (Carryover) / $3,749,830 / $3,749,830 / ($2,630,582) / $1,119,248 / $1,119,248
Fund 7747 / P512004-202203 / Gender Road Park and McCoy Park Improvements (Carryover) / $0 / $0 / $2,630,582 / $2,630,582 / $2,630,582
SECTION 8. For the purpose stated in Section 1, the expenditure of $2,630,582.20 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.