Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Fairbanks Morse Pump Parts and Service for the Division of Sewerage and Drainage, to and including September 30, 2006. Formal bids were opened by the Purchasing Office on April 17, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000429BGB). FL001802, with Fairbanks Morse Pump Service Group, was established in accordance with bids received. Their contract compliance number is 41-1881858. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: No additional funds are needed to modify this contract. The Division of Sewerage and Drainage must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contract. The Division of Sewerage and Drainage must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Fairbanks Morse Pump Parts and Service, with Fairbanks Morse Pump Service Group, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids for pums which are used for flushing and sludge return during the wastewater treatment process; and
WHEREAS, pursuant to that bid solicitation the City contracted with the lowest responsive, responsible and best bid; and
WHEREAS, vendor has agreed to extend FL001802 at current prices and conditions to and including September 30, 2006, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to maintain wastewater treatment processes, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL001802 for an option to purchase Fairbanks Morse Pump Parts and Service, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001802 with Fairbanks Morse Pump Service Group to and including September 30, 2006.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.