Explanation
Ordinance 0581-2001, passed by City Council on April 2, 2001 authorized the Public Service Director to enter into a professional service contract with Sverdrup Associates, Incorporated, to design the Roberts Road widening and reconstruction (Hilliard-Rome Road to Westbelt Drive) project. Roberts Road is linked and interrelated to two major roadway projects under design on Hilliard-Rome Road (one by Columbus and one by Hilliard), Hilliard's Triangle project and an agreement between the City of Columbus, the Ohio Department of Transportation (ODOT) and the Federal Highway Administration (FHWA) that ODOT perform a traffic engineering study on IR-270 west.
Sverdrup has incurred additional expenses totaling $75,000.00: $43,000.00 to incorporate Columbus' new Americans with Disabilities (ADA) Act-compliant ramp design standards and $32,000.00 to incorporate new and additional environmental document requirements that are stipulated by ODOT. These expenses could not be anticipated by the consultant, are beyond their control, and constitute a legitimate contract modification request that is endorsed by the Transportation Division.
The original contract amount was $545,018.00. This is the first modification. The total amount of the contract, including this modification, will be $620,018.00. Funding for this contract modification has been identified within the General Roadway Street Improvement project within the General Permanent Improvement Fund. This ordinance appropriates these funds and authorizes their expenditure.
Sverdrup Associates' contract compliance number is 43-1459403; this expires February 7, 2004.
Emergency action is requested in order to keep project development on schedule to provide for plan approval by the City by April 21, 2004 and ODOT's proposed October 1, 2006 sale date.
Title
To appropriate $75,000.00 within the General Permanent Improvement Fund; to authorize the Public Service Director to modify and increase an existing contract for the Transportation Division with Sverdrup Associates, Incorporated, for the design of the Roberts Road widening and reconstruction (Hilliard-Rome Road to Westbelt Drive) project to incorporate required plan revisions, to authorize the expenditure of $75,000.00 from the General Permanent Improvement Fund, and to declare an emergency. ($75,000.00)
Body
WHEREAS, Ordinance 0581-2001, passed by City Council on April 2, 2001, authorized the Public Service Director to enter into a professional service contract with Sverdrup Associates, Incorporated, to design the Roberts Road widening and reconstruction (Hilliard-Rome Road to Westbelt Drive) project; and
WHEREAS, Sverdrup has incurred additional expenses totaling $75,000.00: $43,000.00 to incorporate Columbus' new Americans with Disabilities (ADA) Act-compliant ramp design standards and $32,000.00 to incorporate new and additional environmental document requirements that are stipulated by the Ohio Department of Transportation (ODOT); and
WHEREAS, these expenses could not be anticipated by the consultant, are beyond their control and constitute a legitimate contract modification request that is endorsed by the Transportation Division; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to modify and increase this design contract to provide for plan approval by the City by April 21, 2004 and ODOT's proposed October 1, 2006 sale date, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $75,000.00 be and hereby is appropriated from the unappropriated balance of the General Permanent Improvement Fund, Fund 748, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6682, OCA Code 642678 and Project 537650.
SECTION 2. That the monies appropriated in Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Public Service Director be and hereby is authorized to modify and increase existing contract number EA029460-002 with Sverdrup Associates, Incorporated, 1600 Watermark Drive, Suite 100, Columbus, Ohio 43215-1034, for the design of the Roberts Road widening and reconstruction (Hilliard-Rome Road to Westbelt Drive) project to incorporate required plan revisions for Columbus' new Americans with Disabilities (ADA) Act-compliant ramp design standards and new and additional environmental document requirements that are stipulated by ODOT.
SECTION 4. That for purposes of paying for said design contract modification, the sum of $75,000.00, or so much thereof as may be needed, is hereby authorized to be expended from the General Permanent Improvement Fund, Fund 748, Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6682, OCA Code 642678 and Project 537650.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.