Explanation
1. BACKGROUND
This legislation authorizes the appropriation of $350,000.00 within the Street Construction, Maintenance and Repair Fund for the Division of Infrastructure Management and authorizes the Director of Public Service to enter into a contract for the Bridge Cleaning and Sealing 2014 Rebid project and to provide payment for construction administration and inspection services.
The Bridge Cleaning and Sealing 2014 Rebid project consists of performing cleaning and sealing of various bridges around the City of Columbus. This includes decks, railings, expansion joints, scuppers, sidewalks, abutments, piers, backwalls, bearing devices, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is June 30, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express on May 13, 2014. Seven bids were received on May 20, 2014, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Contract Sweepers & Equipment Co. $142,214.49 Columbus, Ohio Majority
A & A Painting $155,481.70 Campbell, Ohio Majority
Martin Painting & Coating Co. $194,834.00 Grove City, Ohio Majority
Double Z Construction Company $223,721.00 Columbus, Ohio Majority
BECDIR Construction Company $226,280.67 Berlin Center, Ohio Majority
Kastra, LLC $265,758.35 Columbus, Ohio Majority
APBN Inc. $392,264.40 Campbell, Ohio Majority
Award is to be made to Contract Sweepers & Equipment Co. as the lowest, responsive, responsible and best bidder. The contract amount will be $280,000.00 in accordance with Special Provision 146 of the bid documents, which states, "It is the City's intent to fully utilize the available funding provided to its Bridge Cleaning and Sealing Program. Therefore, the City reserves the right to increase or decrease the base contract amount, up to or down to a maximum of $280,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract price (maximum of $280,000.00). In the event that the City does add bridges to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $280,000.00), responsive and responsible and best bidder per Columbus City Code Section 329."
The amount for construction administration and inspection services will be $70,000.00. The total legislated amount will be $350,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Contract Sweepers & Equipment Co.
2. CONTRACT COMPLIANCE
The contract compliance number for Contract Sweepers & Equipment Co. is 31-0780604 and expires 06/28/15.
3. FISCAL IMPACT
This ordinance authorizes the appropriation and expenditure or $350,000.00 from the Street Construction, Maintenance and Repair Fund for the Division of Infrastructure Management.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the bridges listed within the project plans and specifications to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the City Auditor to appropriate $350,000.00 from the unappropriated balance of the Street Construction, Maintenance and Repair Fund; to authorize the Director of Public Service to enter into contract with Contract Sweepers & Equipment Co. and to provide for the payment of construction administration and inspection services in connection with the Bridge Cleaning and Sealing 2014 Rebid project; to authorize the expenditure of up to a maximum of $350,000 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Bridge Cleaning and Sealing 2014 Rebid project; and
WHEREAS, this project consists of cleaning and sealing of various bridges within the city corporation limits; and
WHEREAS, Contract Sweepers & Equipment Co. will be awarded the contract for the Bridge Cleaning and Sealing 2014 Rebid project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, this ordinance authorizes the appropriation of funds in the Street Construction, Maintenance and Repair Fund for the Division of Infrastructure Management; and
WHEREAS, this ordinance also authorizes the expenditure of $350,000.00 within the Street Construction, Maintenance and Repair Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the bridge cleaning and sealing planned in this project to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $350,000.00 be and hereby is appropriated from the unappropriated balance of the Street Construction, Maintenance and Repair Fund, Fund 265, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any purpose during the fiscal year ending December 31, 2014, to the Division of Infrastructure Management, Department/Division 59-11, as follows:
Organization / Fund / OCA / O.L. 01-03 Codes / Amount
59-11 / 265 / 591105 / 03-3375 / $350,000.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into contract with Contract Sweepers & Equipment Co., 561 Short Street, Columbus, Ohio 43215, for the Bridge Cleaning and Sealing 2014 Rebid project in the amount of $280,000.00 or so much thereof as may be needed in accordance with the plans and specifications on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $70,000.00.
SECTION 3. That for the purpose of paying the cost of the contract and inspection the sum of up to $350,000.00 or so much thereof as may be needed is hereby authorized to be expended as follows:
Organization / Fund / OCA / O.L. 01-03 Codes / Amount
59-11 / 265 / 591105 / 03-3375 / $350,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.