Explanation
This legislation authorizes the purchase of Electrical Monitoring and Repair services required by the Division of Electricity. These services are needed for the daily operations of the division and to upgrade the transformer at the Jackson Pike Substation. Upgrading the four existing radiators and adding a fifth will extend the life of the transformer by increasing the cooling capacity. This will allow the transformer to operate more efficiently giving it additional load capacity and extending its useful life. The required services will be obtained in accordance with the terms and conditions of a universal term contract with Dymax Service, Inc. that is being established by the Purchasing Office. Their contract compliance number is 141838858.
Emergency action is requested in order that the work may be performed as soon as possible thereby increasing load capacity needed for the summer months and reducing the possibility of a system failure.
FISCAL IMPACT: There is sufficient budget authority for the estimated cost of $100,000 for the upgrade of the transformer at Jackson Pike Substation from the Voted 1995 and 1999 Street Lighting and Distribution Improvements Fund. The estimated cost from the division's operating fund for distribution maintenance is $25,000. $215,000 is budgeted in the Division of Electricity Operating Fund for the various professional services for distribution maintenance. Approximately $120,000 was spent in 2003 and $60,000 was spent in 2004 for the purchase of Electrical Monitoring and Repair Services.
Title
To authorize the Finance Director to enter into blanket purchase orders for Electrical Monitoring and Repair Services for the Division of Electricity in accordance with the universal term contract with Dymax Service, Inc.; to authorize the expenditure of $100,000.00 from the Voted Electricity and Street Lighting Improvements Fund and $25,000.00 from Division of Electricity Operating Fund; and to declare an emergency. ($125,000.00)
Body
WHEREAS, the Purchasing Office is in the process of establishing a universal term contract for the option to obtain Electrical Monitoring and Repair Services based upon bids that opened March 17, 2005; and
WHEREAS, the Division of Electricity requires Electrical Monitoring and Repair services for the upgrade of the transformer at the Jackson Pike Substation and for maintenance of existing equipment; and
WHEREAS, emergency action is necessary to meet the division's needs for services to upgrade the Jackson Pike Substation transformer thereby increasing load capacity needed for the summer months and reducing the possibility of system failure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to purchase Electrical Monitoring and Repair Services for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director is hereby authorized to establish blanket purchase orders, in the amount of $125,000.00, for Electrical Monitoring and Repair Services for the Division of Electricity in accordance with universal term contract with Dymax Service, Inc.
SECTION 2. That to pay the cost of the aforesaid purchase orders, the expenditure of $125,000.00, or so much thereof as may be needed, is hereby authorized from Division of Electricity Division No. 60-07, as follows:
Voted 1995 and 1999 Street Lighting and Distribution Improvements Fund 553
Distribution System Improvements Project 670608 | OCA 670608 | Object Level Three 6621| $100,00.00
Division of Electricity Operating Fund 550
OCA 606723 | Object Level Three 3336| $25,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.