Explanation
BACKGROUND: In 1994, The Department of Public Utilities initiated a contract (CT-15918) for software and services related to water and sewer information management system (WASIMS). The original contract, Section 12, provided for modifications and changes in scope of service. However, during fiscal year 2000, the original contract was assumed by the Department of Technology along with the operations and maintenance responsibilities; with the modifications and services provided by Indus Utility Systems, Inc. (Indus); now known as Ventyx, Inc; this name change was previously addressed in ordinance number 0649-2007.
This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify an annual renewal contract with Ventyx Inc., formerly known as Indus Utility Systems, Inc. (Indus). This contract will allow the Department of Technology to continue utilizing services, provided by Ventyx Inc. associated with annual maintenance and support, for the Water and Sewer Information Management System (WASIMS); the Advantage, Customer Suite and Service Suite software and other related support services; utilizing the terms and conditions in accordance with the original contract. The coverage period for the services related to this modification is for twelve months commencing October 2007 through September 2008; this fee is a payment that has been paid in the arrears as in the terms of the original contract. Additionally, both parties have mutually agreed to make the coverage period current; this ordinance requests permission to establish funds in the amount of $239,450.00, to pay for the same services, with a current coverage period of October 1, 2008 through September 30, 2009.
Also, this legislation request, for the first time through the Department of Technology, on behalf of the Department of Public Utilities, for funding that will allow for an extension for maintenance and support, provided by Ventyx, Inc., associated with previously purchased MicroFocus software, which is associated with WASIMS, Advantage Customer Suite and Service Suite; with a coverage period of November 1, 2008 through October 30, 2009 for $2,783.00.
FISCAL IMPACT: During fiscal year 2005, the Department of Technology, on behalf of Public Utilities, expended $166,682.23 and $223,599.00 in fiscal year 2007, with Ventyx for like services. In fiscal year 2006, $452,395.00 was expended with Ventyx for an Archive Manager system and related services. The cost for the annual maintenance associated with arrear payment for this year's annual maintenance services contract modification is $228,004.00; coverage period of October 2007 through September 2008. Additionally, this ordinance will provide for funds, in the amount of $239,450.00, associated with a current coverage period, from October 1, 2008 through September 30, 2009, for annual maintenace services. Also, the amount of $2,783.00 is funded within this ordinance for an extension of a maintenance agreement associated with MicroFocus software, associated with WASIMS, Advantage Customer Suite and Service Suite ; bringing the total amount requested for this ordinance to $470,237.00; of which these funds are available in the Department of Technology's Information Services Fund.
CONTRACT COMPLIANCE: 94-3273443 Expiration: 6/30/2010
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify an annual renewal contract with Ventyx Inc., formerly known as Indus Utility Systems, Incorporated for maintenance, support and related services; to authorize the expenditure of $470,237.00 from the Department of Technology Information Services Fund. ($470,237.00)
Body
WHEREAS, Indus Utility Systems, Inc. (Indus), currently known as Ventyx, and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, the city needs Ventyx Inc. to maintain existing software with all current upgrades and revisions under the Advantage, Customer Suite and Service Suite and other related support services portion of this contract with payment coverage period from 10/1/07 to 9/30/08, and coverage for the forthcoming period from 10/1/08 to 9/30/09;and
WHEREAS, the city needs Ventyx, Inc. to maintain existing MicroFocus software, associated with WASIMS, the Advantage, Customer Suite and Service Suite, with a coverage period from 11/1/08 to 10/30/09, and
WHEREAS, without this agreement, the Division of Water will not receive upgrades and the capability to debug the system, negatively impacting the water and sewer billing system, and
WHEREAS, The Department of Technology, on behalf of the Department of Public Utilities has a need to modify an existing contract for maintenance and support services, provided by Ventyx Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to modify a contract with Ventyx Inc. for maintenance, support and related services, associated with the Water and Sewer Information Management System (WASIMS), Advantage Customer Suite and Service Suite.
SECTION 2: That the expenditure of $470,237.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $467,454.00
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $2,783.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.