Explanation
Background: This legislation authorizes the Finance and Management Director to issue a purchase order for unleaded bulk fuel deliveries for the Fleet Management Division. The Fleet Management Division will use the Franklin County contract with Beem's BP Distribution Inc for bulk unleaded fuel deliveries. The current Franklin County contract effective 12/01/09 with Beem's BP Distribution Inc has a lower price than the State General Distribution Contract with Great Lakes Petroleum by $0.059 per gallon. The Fleet Management Division, in conjunction with the Purchasing Office, is currently in the process of bidding unleaded fuel. Dependent on pricing of this bid, future legislation may be necessary to authorize a contract based on the City's bids.
This ordinance also waives the competitive bidding process of the Columbus City Codes. To continue uninterrupted unleaded fuel deliveries at the lowest possible price, and in comparing the State of Ohio contract and the Franklin County contract for unleaded fuel, Beem's BP Distribution Inc. provides for a lower price of $0.059 per gallon. Unlike with the State of Ohio, the City does not have a cooperative purchasing agreement with Franklin County. Accordingly, the competitive bidding provisions of the City Codes must be waived in order to participate in this Franklin County contract.
The Contract Compliance Number for Beem's BP Distribution Inc. is # 341906729 and expires 08/04/2011
Fiscal Impact: The Fleet Management Division spent $1,128,619.00 for unleaded bulk fuel deliveries in 2009. This ordinance authorizes up to $1,200,000.00 to provide enough fuel and time for the City to evaluate whether its own pending bid is best or whether continuing with the Franklin County contract is best. Future legislation may then be necessary later this year after this bid, review, and analysis is complete.
Emergency action is requested in order to ensure an uninterrupted supply of bulk unleaded fuel deliveries to various City locations for use by City vehicles, including police cruisers, fire equipment, and refuse trucks.
Title
To authorize and direct the Finance and Management Director to issue a purchase order from the Franklin County contract with Beem's BP Distribution Inc. for unleaded bulk fuel purchases for the Fleet Management Division, to authorize the expenditure of $1,200,000.00 from the Fleet Management Services Fund; to waive competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($1,200,000.00)
Body
WHEREAS, a contract has been established through the formal competitive bid process by Franklin County for bulk unleaded fuel purchases; and
WHEREAS, the Fleet Management Division has a need to purchase unleaded bulk fuel and it is in our best interest to waive the competitive bidding requirements of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division in that it is immediately necessary to issue a purchase order for bulk unleaded fuel purchases, to ensure an uninterrupted fuel supply for City vehicles, including police cruisers, fire equipment, and refuse trucks, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue a purchase order for the Fleet Management Division per the terms and conditions of Franklin County Distribution contract as follows:
Beem's BP Distribution Inc
CC# 341906729 expires 08/04/2011
Gasoline
Object Level Three 2280
Contract expires - 11/30/11
Section 2. That the sum of $1,200,000.00 or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department No. 45-05, OCA Code 451347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2280 $ 1,200,000.00
Section 3. That in accordance with the Columbus City Codes, City Council has determined it is in the best interest of the competitive bidding requirements be and are hereby are waived for the action authorized in Section 1.
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.