Explanation
BACKGROUND: To modify and extend existing city-wide contracts for the option to rent Non-Safety Forces Uniforms and Building Maintenance Supplies for various City agencies to and including April 30, 2005. The Purchasing Office opened formal bids on March 1, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA002568BGB). FL000734 and FL000735, with Cintas Corporation were established in accordance with bids received. Their contract compliance number is 31-1703809. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: No additional funds are needed to modify these contracts. Each agency would be responsible for setting up their own funds. It is estimated that the divisions will spend approximately $175,000.00 on these contracts annually.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts.
3. Reason other procurement processes not used: The specifications are currently being written. A new bid when will be processed when the specifications are complete.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreements
FISCAL IMPACT: No funding is required to extend the option contracts. Each agency must set aside their own funding for their estimated expenditures. To maintain an uninterrupted supply of services to City agencies using these Universal Term Contracts this ordinance is being processed as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Uniforms/Floor Mat Rental with Cintas Corporation, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the current supplier has agreed to extend FL000734 and FL000735 to and including April 30, 2005, and it is in the best interest of the City to exercise this option: and
WHEREAS, this is being submitted as an emergency measure so non-safety uniform rental and floor mat supply rental will be available for all agencies when needed without interruption; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL000734 and FL000735 for an option to rent Non-Safety Forces Uniforms and Building Maintenance Supplies thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000734 and FL000735 with Cintas Corporation to and including April 30, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.