City of Columbus - File #: 0891-2009

• File #: 0891-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2009
• In control: Administration Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize the Finance and Management Director to extend a contract for the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Planning and Asset Management System; and to authorize the expenditure of $50,400.00 from the General Fund. ($50,400.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/22/2009	1	Auditor Reviewer	Reviewed and Approved
6/22/2009	1	CITY AUDITOR	Reviewed and Approved
6/22/2009	1	Finance Drafter	Sent for Approval
6/22/2009	1	Finance Drafter	Sent for Approval
6/22/2009	1	CITY ATTORNEY	Reviewed and Approved
6/22/2009	1	Finance Drafter	Sent to Clerk's Office for Council
6/19/2009	1	EBOCO Reviewer	Sent for Approval
6/19/2009	1	ODI DIRECTOR	Reviewed and Approved
6/19/2009	1	Finance Drafter	Sent for Approval
6/18/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/18/2009	1	Finance Drafter	Sent for Approval
6/17/2009	1	Finance Reviewer	Reviewed and Approved
6/17/2009	1	Finance Reviewer	Reviewed and Approved
6/16/2009	1	Finance Reviewer	Reviewed and Approved
6/15/2009	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND:  This legislation authorizes the Finance and Management Director to extend a contract for the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and annual software support and updating for a Comprehensive Municipal Capital Planning and Asset Management System.  The original contract for Physical Planning Technologies, Ltd. (PPT), was authorized in the amount of $497,113 by Ordinance No. 0603-2005, passed July 20, 2005.  At that time, formal proposals were solicited in the City Bulletin.  

The vendor has provided a software application for a Capital Planning Management System, as well as training and software.  It has been modified four times, the last of which was authorized by Ordinance No. 1249-2008, passed July 8, 2008, in the amount of $50,400.  These modifications provided for server hosting and software support, respectively.  The modification authorized by this ordinance will extend the server hosting and software support for an additional year (9/1/2009 to 8/31/2010).  It will be impractical to bid these services, as no other company can provide server hosting and software support for Capital Planning Solutions products.

Fiscal Impact:  The amount of this budgeted modification is $50,400.00.  The contract was originally authorized by Ordinance No. 0603-2005 and last modified by Ordinance No. 1249-2008 ($50,400.).  Upon passage of this ordinance, the total four-year cost of this contract will be $706,383.  

Physical Planning Technologies, Ltd. Contract Compliance Number 98-0400011 Expiration date 05/03/10

Title

To authorize the Finance and Management Director to extend a contract for the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Planning and Asset Management System; and to authorize the expenditure of $50,400.00 from the General Fund. ($50,400.00)

Body

WHEREAS, Ordinance No. 0603-2005, passed July 20, 2005, authorized the Finance and Management Director to enter into contract with Physical Planning Technologies, Ltd. (the original name of Capital Planning Solutions) for a Municipal Capital Planning and Asset Management System; and

WHEREAS, it is necessary for the Finance and Management Director to extend said contract with Physical Planning Technologies, Ltd. in order to provide server hosting and software support for an additional year for a Comprehensive Municipal Capital Planning and Asset Management System, now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract on behalf of the Office of Construction Management with Physical Planning Technologies, Ltd. for server hosting and software support for a Comprehensive Municipal Capital Planning and Asset Management System.

SECTION 2. That the expenditure of $50,400.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 45-50

Fund: 010

OCA: 450050

Object Level 1: 03

Object Level 3: 3369

Amount: $50,400.00

SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.