Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Conventional Dump Truck w/Snow Plow Package for the Division of Power and Water. This unit will be used by our Distribution Maintenance section for repair and maintenance of the existing water mainline infrastructure and snow plowing responsibilities in the winter season. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, this CNG vehicle incorporates an engine that will emit fewer emissions than the older unit that it is replacing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004637). Fifty eight (58) vendors (56 MAJ/2 MBR) were solicited and two (2) bids (2 MAJ) were received and opened on November 1, 2012. The Purchasing office opened formal bids on November 1, 2012 for the purchase of One (1) Single Axle Dump Truck w/Plow. Item # 1 was for a Single Axle Dump - Diesel. Item #2 was for a Single Axle Dump - CNG. Two (2) bids were received. The Division of Power and Water does not wish to purchase Item #1 for a Single Axle Dump - Diesel. The Division of Power and Water does wish to purchase Item #2 for a Single Axle Dump - CNG. FYDA Freightliner 1250 Walcutt Rd. Columbus, Ohio 43228 was the lowest responsive responsible bidder (sole-bidder on Item #2). Center City International Trucks submitted a No-Bid on Item #2. The Division of Power and Water recommend that they be awarded one Single Axle Dump Truck w/Plow that includes the CNG option at a price of $184,957.00 (Pengwyn Dump Body). The total bid will be for $184,957.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: FYDA Freightliner Columbus, Inc., Contract Compliance Number: 31-0789102, expires 09/07/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $184,957.00 is budgeted for this purchase. The Division of Power and Water did purchase a similar vehicle in 2011 in the amount of $147,938.00. There were no similar purchases in 2010.
Title
To authorize the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Conventional CNG Dump Truck with a Snow Plow Package for the Division of Power and Water and to authorize the expenditure of $184,957.00 from the Water Operating Fund. ($184,957.00)
Body
WHEREAS, a Single Axle Conventional Dump Truck w/Snow Plow Package with CNG option is required by the Division of Power and Water to be used by our Distribution Maintenance section for repair and maintenance of the existing water mainline infrastructure; and
WHEREAS, the Purchasing Office opened formal bids on November 1, 2012 for the purchase of a Single Axle Conventional Dump Truck w/Snow Plow Package for the Division of Power and Water; and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, FYDA Freightliner Columbus, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004637 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with FYDA Freightliner Columbus, Inc. for the purchase of a Single Axle Conventional Dump Truck w/Snow Plow Package with CNG Option for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $184,957.00 much thereof as may be needed is hereby authorized from Water Systems Operating Fund 600, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.