Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of two (2) 40 foot Bucket Trucks for the Division of Power. The Bucket Trucks will be used to maintain the City’s electrical distribution system and other related infrastructure. This purchase has been approved by the Division of Fleet Management and will replace BT21697 and BT21913.
Contingency funds are being added due to rising costs.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ24713). Two hundred sixty one (261) vendors (8 EBE, 21 MBE, 6 MBE/WBE, 10 WBE, 216 MAJ) were solicited and one (1) majority bid was received and opened on May 11, 2023.
After a review of the bid, the Division of Power recommends the award be made for all items to Utility Truck Equipment, Inc. as the only responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc., vendor #004562, expires 5/11/25, majority vendor
FISCAL IMPACT: $566,301.00 (which includes a contingency fund of $74,000.00) is budgeted and available for this purchase
$0.00 was expended in 2022
$0.00 was expended in 2021.
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Utility Truck Equipment, Inc. for the purchase of two (2) 40 foot Bucket Trucks for the Division of Power; and to authorize the expenditure of $566,301.00 from the Division of Electricity Operating Fund; ($566,301.00)
Body
WHEREAS, the Purchasing Office opened formal bids on May 11, 2023 for the purchase of two (2) 40 foot Bucket Trucks for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made to the only responsive, responsible and best bidder Utility Truck Equipment, Inc. for all items; and
WHEREAS, The Bucket Trucks will be used to maintain the City’s electrical distribution system and other related infrastructure; and
WHEREAS, it is necessary to authorize the expenditure of $566,301.00 (which includes contingency funds of $74,000.00) or so much thereof as is needed for the purchase from and within the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ024713 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc. for the purchase of two 40 foot bucket trucks in accordance with RFQ024713 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $566,301.00 (which includes contingency funds of $74,000.00), or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.