Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with Advanced Engineering Consultants in the amount of up to $250,000.00 for the Facilities - General Design Engineering 2021 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, continuing, contractual access to resources that are necessary to perform professional structural, mechanical, and electrical engineering services as well as provide technical expertise to implement building construction projects for various City of Columbus buildings.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Facilities - General Design Engineering 2021 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from October 14, 2021, to November 4, 2021. The city received two (2) responses. Both proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 18, 2021. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Advanced Engineering Consultants Columbus, OH WBE
Fishbeck Columbus, OH MAJ
Advanced Engineering Consultants received the highest score by the evaluation committee and will be awarded the Facilities - General Design Engineering 2021 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Advanced Engineering Consultants.
2. CONTRACT COMPLIANCE
Advanced Engineering Consultants’s contract compliance number is CC005665 and expires 04/07/2022.
3. FISCAL IMPACT
Funding for this contract is budgeted, available, and appropriated within Fund 2265, the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete the project in a timely manner, to ensure the safety of the travelling public.
Title
To authorize the Director of Public Service to enter into a professional services contract with Advanced Engineering Consultants for the Facilities - General Design Engineering 2021 project; to authorize the expenditure of up to $250,000.00 from the Street Construction Maintenance and Repair Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to resources that are necessary to provide technical expertise to implement building construction projects for various City of Columbus buildings; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Facilities - General Design Engineering 2021 project; and
WHEREAS, Advanced Engineering Consultants submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Advanced Engineering Consultants for the provision of professional engineering consulting services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to pay for the contract work; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Advanced Engineering Consultants in order to provide funding for the Facilities - General Design Engineering 2021 so that the design of existing renovation projects can continue without delay, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Advanced Engineering Consultants, Ltd. Located at 1405 Dublin Road, Columbus, OH 43215, for the the Facilities - General Design Engineering 2021 project in an amount up to $250,000.00.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5913 (Traffic Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Funds), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.