Explanation
BACKGROUND: This ordinance seeks to authorize the Public Safety Director to modify and extend the contract with Columbus Towing and Recovery LLC (“CTR”) in the amount of $1,450,000.00 to provide towing services as needed for the Division of Police. The scope of services outlined in the City’s Invitation to Bid include: towing and/or impounding of motor vehicles and watercraft. This modification/extension will be for a period of June 1, 2018 through June 1, 2019 or until the City terminates the contract after giving thirty (30) days’ notice to CTR. A previous extension was authorized under Ordinance 0881-2018.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,450,000.00 from the 2018 General Fund Budget for towing services for the Division of Police. Funds are available in the Division's 2018 General Fund. The 2018 Budget for the towing contract is $1.8 million, from which $360,000.00 has been encumbered on a previous extension. The Division of Police expended/encumbered a total of $1.7 million in 2017 for towing expenses.
CONTRACT COMPLIANCE: CC000152, expires 05/01/2019
EMERGENCY DESIGNATION: Emergency legislation is necessary in order to continue towing services without interruption.
Title
To authorize the Director of Public Safety to modify and extend the contract with Columbus Towing and Recovery LLC, for the Division of Police, to authorize the expenditure of $1,450,000.00 from the General Fund; and to declare an emergency. ($1,450,000.00)
Body
WHEREAS, the City of Columbus, Division of Police needs to extend the contract with Columbus Towing and Recovering LLC for towing services and increase funds, effective June 1, 2018 through June 1, 2019 or until the City terminates the contract after giving thirty (30) days’ notice to CTR.
WHEREAS, Columbus Towing and Recovery LLC shall tow all impounded motor vehicles and watercraft, as well as city vehicles as ordered by Police Personnel; and
WHEREAS, funds are budgeted in the Division’s 2018 General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and extend the original contract with Columbus Towing and Recovery for towing of vehicles from the city streets, thereby preserving the public peace, property, health, safety, and welfare: now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to modify and extend the original contract with Columbus Towing and Recovery LLC and increase funds for the purpose of towing vehicles from the city streets for the Division of Police effective June 1, 2018 through June 1, 2019 or until the City terminates the contract after giving thirty (30) days’ notice to CTR.
SECTION 2. That the expenditure of $1,450,000.00, or so much thereof as may be needed, be and the same is hereby authorized in the General Fund in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance:
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.