Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a contract with the Righter Company, Inc., in the amount of $942,500.00 for the construction of the Downtown Combined Area System Renovations Projects.
This is an Long Term Control Plan required project that will address the combined sewer overflow reduction requirements of the Combined Sewer Overflow Consent Order. Work to be completed by this contract consists of the modification of fourteen (14) existing combined sewer overflows located in various manhole and regulator structures in the Downtown area and the Ohio State University Campus area. Work includes the construction of new overflow pipes, concrete masonry, reinforced concrete work, installation and/or replacement of brick and precast structures, installation of prefabricated fiberglass/stainless steel angles, channels and wooden stop logs; and all other such work that may be necessary to complete the contract in accordance with the plans (CC-14980) and specifications.
The Director of Public Utilities publicly opened four competitive bid proposals on September 5, 2007. The bidders included; the Righter Company, Inc., George J. Igel, & Company, Inc., Bale Contracting, Inc., and Complete General, Inc. The City's project manager has recommended the award go to the Righter Company, Inc., based upon their estimate, and evaluation of the low bidder's proposal.
2. FISCAL IMPACT:
This ordinance authorizes the transfer and appropriation of funds from the Sanitary Sewer Reserve Fund for this expenditure of $942,500.00. The 2007 Capital Improvements Budget is amended to establish sufficient funds and budget authority to cover this expenditure upon passage of this ordinance. Monies for this modification are to be provided from a future bond sale via the transfer detailed in this ordinance.
3. CONTRACT COMPLIANCE NUMBER: 31-0889208 | Effective through 5/1/09 | Majority Firm
4. EMERGENCY:
The Division of Sewerage and Drainage hereby requests City Council to concur in the designation of this ordinance as an emergency measure, to assure that the construction contract work may continue uninterrupted, to avoid delays, to pay the contractor in a timely manner, and to enable the construction to continue to meet the schedule commitments set forth in the City's Consent Orders with the State of Ohio.
Title
To authorize the Director of Public Utilities to enter into a construction contract with the Righter Company, Inc. for the Downtown Combined Area System Renovations Projects; to authorize the transfer and appropriation of $942,500.00 from the Sanitary Sewer Reserve Fund; to authorize the expenditure of $942,500.00 within the Voted Sanitary Sewer Bond Fund; to amend the 2007 Capital Improvements Budget, for the Division of Sewerage and Drainage; and to declare an emergency ($942,500.00).
Body
WHEREAS, four competitive bid for the construction of the Downtown Combined Area System Renovations Projects was received on September 5, 2007, whereupon it was determined that the Righter Company, Inc., submitted the lowest, best, responsive and responsible bid proposal; and
WHEREAS, it is necessary to authorize the transfer and appropriation of funds from the Sanitary Sewer Reserve Fund to the Voted Sanitary Sewer Bond Fund for purposes of providing sufficient funding for this project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into a construction contract with the Righter Company, Inc., for the Downtown Combined Area System Renovations Projects; authorize the expenditure of necessary funds from the Sanitary Sewer Bond Fund; at the earliest practical date; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities in that it is immediately necessary for this Council to authorize the Director of Public Utilities to execute a construction contract with the Righter Company, Inc., for the Downtown Combined Area System Renovations Projects at the earliest practical date to assure that the construction contract work may begin uninterrupted and avoid delays which might otherwise threaten the City's commitment to the schedules set forth in Consent Decrees with the State of Ohio, for the immediate preservation of the public health, peace, property, and safety:; Now Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for the construction of the Downtown Combined Area System Renovations Projects, with the lowest, and best bidder, The Righter Company, Inc., 2424 Harrison Rd., Columbus, Ohio 43204-3508, in the amount of $942,500.00, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That from the unappropriated monies in the Sanitary Sewer Reserve Fund No. 654, and from all monies estimated to come into said fund from any and all sources, and unappropratied for any other purpose during the fiscal year ending December 31, 2007, the sum of $942,500.00 is hereby appropriated to the Division of Sewerage and Drainage: Division 60-05| OCA Code 901654 | Object Level One 10 | Object Level Three 5502.
Section 3. That the City Auditor is hereby authorized to transfer a total of $942,500.00 to the Voted Sanitary Sewer Bond Fund 664, into the following Downtown Combined Area System Renovations Projects, 650719 ($241,250.00), 650720 ($97,500.00), 650721 ($251,250.00), & 650723 ($283,750.00), as well as the Fulton/Mound/Noble Rehabilitation Project, 650695 ($68,750.00), at such time as deemed necessary by the Auditor, and to expend said funds, or so much thereof as may be necessary.
Section 4. That the total of $942,500.00, or as much thereof as may be needed, is hereby appropriated to and authorized for expenditure from the Downtown Combined Area System Renovations Projects and the Fulton/Mound/Noble Rehabilitation Project, within the Voted Sanitary Sewer Bond Fund 664, Division 60-05:
Proj. No. | Proj. Name | OCA | Object Level Three | Amount
650695 | Fulton/Mound/Noble Rehabilitation | 664695 | 6630 | $68,750.00
650719 | Downtown Combined Area System Renov. Proj. Phase 1 | 664719 | 6630 | $241,250.00
650720 | Downtown Combined Area System Renov. Proj. Phase 2 | 664720 | 6630 | $97,500.00
650721 | Downtown Combined Area System Renov. Proj. Phase 3 | 664721 | 6630 | $251,250.00
650723 | Downtown Combined Area System Renov. Proj. Phase 4 | 664723 | 6630 | $283,750.00
Section 5. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewer System Reserve Fund the amount transferred above, and said funds are hereby deemed appropriated for such purposes.
Section 6. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That the 2007 Capital Improvements Budget, Ordinance No. 0733-2007, is hereby amended as follows, to provide sufficient budget authority for the execution of the contract stated herein:
Proj. No. | Proj. Name | Current | Revised | (Change)
650673 | Upper Adena Brook Sanitary Sewer | $927,662 | $472,845 | (-$454,817)
650719 | Downtown Combined Area System Renov. Proj. Phase 1 | $165,000 | $300,462 | (+$135,462)
650721 | Downtown Combined Area System Renov. Proj. Phase 3 | $145,000 | $311,633 | (+$166,633)
650723 | Downtown Combined Area System Renov. Proj. Phase 4 | $222,000 | $374,722 | (+$152,722)
Section 8. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.