Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Preferred Tank & Tower, Inc. for the repainting and installation of LED flashing beacons and sidelights with new control boxes on two radio towers located at 3080 Dublin Rd and 4250 Morse Rd. Preferred Tank & Tower will also paint the tower located at 1250 Fairwood Ave., and install Lightning Rod Systems at all three radio towers. This work is necessary in order to remain compliant with the Federal Aviation Administration (FAA) and Federal Communications Commission (FCC) regulations. The paint on the towers is fading and requires upgrading so that the towers remain visible to low flying aircraft.
This ordinance also authorizes the amendment of the 2011 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.
The selection process for this contract was completed in accordance with the competitive procurement provisions under Section 329.14 of the Columbus City Code. Proposals were received for SA003874 on March 17, 2011 from seven (7) companies as follows (0 MBE, 0 FBE):
Company City/State Amount
Preferred Tank & Tower, Inc Evansville, IN $62,500.00
Allstate Tower Co Henderson, KY $86,450.00
Abhe & Svoboda Inc Prior Lake, MN $90,000.00
Swager Communications Inc Freemont, IN $96,200.00
Rhinehart Tower Serv Inc Cols,OH $106,247.50
Stainless LLC Northwales, PA. $149,333.00
Baynum Painting Inc Covington, KY $79,600.00*****
*****Alt. bid by Baynum Painting Inc. because they only bid on the painting and could not do any of the light and lightning rod installations.
The evaluation group determined that Preferred Tank & Tower, Inc. submitted the lowest and best overall proposal.
Contract Compliance: Preferred Tank & Tower, Inc. . #20-8198277 expires 3-24-2014.
EMERGENCY DESIGNATION: Emergency designation is requested so that the work may begin as soon as practical and the Division's assets can remain in compliance with FAA and FCC regulations.
FISCAL IMPACT: This ordinance authorizes an expenditure of $62,500.00 from existing cash in Public Safety's Voted Bond Fund for the renovation of three radio towers. The CIB is also amended and cash transferred between projects to properly align cash and appropriations with projected expenditures.
Title
To amend the 2011 Capital Improvement Budget, to authorize the transfer of $62,500.00 between projects within the Safety Voted Bond Fund, to authorize the Director of Public Safety to enter into contract with Preferred Tank & Tower, Inc. on behalf of the Division of Support Services, for various exterior renovations at three radio towers, to authorize the expenditure of $62,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($62,500.00).
Body
WHEREAS, there is a need to repaint, install beacons, sidelights and lightning rods to the radio towers at 3080 Dublin Rd. and 4250 Morse Rd., and
WHEREAS, there is a need to repaint and install a lightning rod to the radio tower at 1250 Fairwood Ave., and
WHEREAS, Request for Proposals (RFP) were solicited and received in accordance with Columbus City Codes, and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects in the Safety Voted Bond Fund, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Public Safety to enter into a contract with Preferred Tank & Tower, Inc. for the exterior renovation of three radio towers, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget, ordinance 0266-2011 is hereby amended as follows; to account for the transfer of funds authorized in Section 2:
Voted Safety Funds
Fund Number 701
Project/Project# Current CIB Revised CIB
Police Facility Renovation. 330021-100000 (Carryover) $592,893.00 $530,393.00
Communication Fac. Renovation 457001-100000 (Carryover) $0.00 $62,500.00
SECTION 2. That the city Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3003| Fund 701|Project Number 330021-100000|Project Name: Police Facility Renovation|OCA Code:644476|Amount: $62,500.00.
TO:
Dept/Div. 3002| Fund 701|Project Number 457001-100000|Project Name: Communication Facility Renovation|OCA Code:644468|Amount: $62,500.00
SECTION 3. That the Public Safety Director is hereby authorized to enter into contract with Preferred Tank & Tower, Inc. on behalf of the Division of Support Services, for the repainting and installation of dual red/white LED flashing beacons and dual red/white LED sidelights with new control boxes, and installation of a lightning rod/ground systems at the radio towers located at 3080 Dublin Rd. and 4250 Morse Rd., and for the repainting and installation of a lightning rod/ground system to 1250 Fairwood Ave;
SECTION 4. That the expenditure of $62,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 457001-100000
OCA Code: 644468
Object Level One: 06
Object Level 3: 6620
Amount $62,500.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.