Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the Westgate Park Open Shelter Improvements Project. The contract amount is $22,600.00, with a contingency of $10,000.00, for a total of $32,600.00 being authorized by this ordinance.
The Westgate Park Open Shelter and adjacent parking lot currently has limited lighting available. This project includes the installation of two new solar powered light fixtures in the parking lot. It also includes two new surface mounted canopy light fixtures in the shelter that will use very low energy LED lamps. These improvements will provide increased safety and security in the parking lot and shelter during the evening and night time hours.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services and Bid Express, in accordance with City Code Section 329, on January 29, 2021, and received by the Recreation and Parks Department on February 16, 2021. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Tyevco, Inc. (MAJ): $22,600.00
Jess Howard Electric Company (MAJ): $35,727.00
After reviewing the bids that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder. Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco, Inc.
1678 West Audubon Blvd., Lancaster, Ohio 43130
Scott Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
August 19, 2021
Emergency Justification: Emergency action is requested so the existing security and safety concerns can be improved as soon as possible.
Benefits to the Public: This project will make the shelter more appealing to rental customers and visitors, improving the security and safety of the space.
Community Input/Issues: Feedback received from the surrounding neighborhood and rental customers have requested that existing facilities remain safe, open, clean, and free from damage. The added lighting will help meet these requests.
Area(s) Affected: Greater Hilltop (53)
Master Plan Relation: This project supports the department’s Master Plan by expanding revenue producing amenities. Additionally, providing this lighting will create a safer environment for users while maximizing the use of existing recreational facilities for enhanced programming and offerings
Fiscal Impact: $32,600.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the Westgate Park Open Shelter Improvements Project; to authorize the transfer of $32,600.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; and to authorize the expenditure of $32,600.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($32,600.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco, Inc. for the Westgate Park Open Shelter Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $32,600.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $32,600.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Tyevco, Inc. so the existing security and safety concerns can be improved as soon as possible, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco, Inc. for the Westgate Park Open Shelter Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $32,600.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510119-100000; Central Maintenance Zone Headquarters (Voted Carryover) / $306,036 / ($32,600) / $273,436
Fund 7702; P511029-100000; Westgate Park Open Shelter Improvements (Voted Carryover) / $0 / $32,600 / $32,600
SECTION 7. For the purpose stated in Section 1, the expenditure of $32,600.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.