Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2025 service contract.
This contract includes providing a means to restore utility excavations for permits where the applicant doesn't want responsibility for restoration or applicant fails to properly comply with the terms of the permit. It also provides a means to address emergency situations or special requests from other city personnel. This contract will perform as-requested work within the right-of-way, including excavation, grading, curb, sidewalk, ADA ramps, planning, street repair, paving, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 1, 2025. The project was let by the Office of Support Services through Vendor Services and Bid Express. One bid was received on October 23, 2025, (majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Cert.
Decker Construction Company $401,877.50 Columbus, OH Majority
The bid documents contained Special Provision 146 Contract Amount Extension Provision which states “It is the City’s intent to fully utilize the available funding provided to its Roadway - Utility Cut and Repair 2025 Program within the approved budget. Therefore, the City reserves the right to increase or decrease the base bid amount up to, or down to, a maximum of $350,000.00.” The amount of the contract will be set at $350,000.00. The City of Columbus also reserves the right to extend the contract and funding on a year-to-year basis until October 31, 2028, as stated in the bid documents.
Award is to be made to Decker Construction Company as the lowest responsive and responsible and best bidder for their bid of $401,877.50, with the contract amount set at $350,000.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Decker Construction Company is CC4549 and expires 10/9/27.
3. PRE-QUALIFICATION STATUS
This is a service contract, construction pre-qualification is not required.
4. FISCAL IMPACT
This is a budgeted item within Fund 2265, the Street Construction Maintenance and Repair Fund.
5. EMERGENCY DESIGNATION
Emergency action is requested to continue the completion of the needed improvements at the earliest possible time to ensure the safety of the travelling public, as the current contract expires October 31, 2025.
Title
To authorize the Director of Public Service to enter into contract with Decker Construction Company for the Roadway - Utility Cut and Repair 2025 service project; to authorize the expenditure of up to $350,000.00 from the Street Construction Maintenance and Repair Fund for the project; and to declare an emergency. ($350,000.00)
Body
WHEREAS, the Department of Public Service is engaged in the Roadway - Utility Cut and Repair 2025 service contract; and
WHEREAS, the work for this project consists of providing a means to restore utility excavations for permits where the applicant doesn't want responsibility for restoration or applicant fails to properly comply with the terms of the permit. It also provides a means to address emergency situations or special requests from other city personnel. This contract will perform as-requested work within the right-of-way including excavation, grading, curb, sidewalk, ADA ramps, planing, street repair; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Decker Construction Company will be awarded the contract for the Roadway - Utility Cut and Repair 2025 service contract; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Utility Cut and Repair 2025 service contract; and
WHEREAS, it is necessary to authorize an expenditure of up to $350,000.00 from the Street Construction Maintenance and Repair Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Decker Construction Company to ensure the safety of the travelling public due to the nature of the work being performed within the right-of-way, including curb, sidewalk, ADA ramps, street repair, paving, etc., all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio, 43204, for the Roadway - Utility Cut and Repair 2025 project in the amount of up to $350,000.00.
SECTION 2. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 (the Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.